Our Ability Jobs

Employer Name: Yale University

1. Oversees and coordinates recruitment administration. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to TA and HR Partners, Hiring Managers and candidates. 2. May provide instruction and training to new and existing support staff 3. Recruitment Support: Provides administrative support to TA Partners and Sourcers throughout the hiring process, including but not limited to: requisition editing and processing, interview scheduling, data entry/ modification/ gathering, form processing, correspondence composition, testing administration, background check processing, hire processing, new hire orientation coordination, basic ATS support, temp hire processing 4. Team Operational Support: Coordinates of logistics, including but not limited to: onboarding/offboarding of team members, oversight of rotational schedules and tools, ordering of facilities and equipment, review and escalation of metrics gaps and feedback (process or technical), responds to Salesforce tickets and administers tracking/monitoring, oversight of internally managed programs (IEP, YTSS) 5. Executive/Leadership Support: Complex calendaring, meeting/training/event coordination and logistics, financial and expense management, purchase orders and expense reports, invoices 6. Other duties as assigned Required Skill/ability 1: Demonstrated ability to interact professionally with all levels of staff and faculty. Proficiency in a high-level support role supporting senior level leadership. Demonstrated skills related to complex calendar management, travel arrangement, expense processing, event/training/meeting planning and logistics, and managing a high volume of vendor type invoices. Required Skill/ability 2: Ability to adapt to changing organization priorities and environment; flexibility and nimbleness amidst change and new workflows. Required Skill/ability 3: Proficiency in Applicant Tracking Systems (ATS). Required Skill/ability 4: Strong customer-service orientation with a focus on processes and tools relevant to a Talent Acquisition function. Ability to pro-actively address matters in anticipation of next steps with regards to recruitment processes and executive level administrative support. Required Skill/ability 5: Excellent written and oral communication skills. Excellent listening and interpersonal skills. Strong attention to detail and accuracy. Preferred Education: Working knowledge of University policies, procedures, and collective bargaining agreements. Experience having used Workday ATS. Awareness of Yale HR customer service processes and codes of conduct (i.e. maintaining confidentiality). Work Week: Standard (M-F equal number of hours per day) Posting Position Title: Senior Administrative Assistant, TA (*) University Job Title: Talent Acquisition Coordinator Preferred Education, Experience and Skills: Working knowledge of University policies, procedures, and collective bargaining agreements. Experience having used Workday ATS. Awareness of Yale HR customer service processes and codes of conduct (i.e. maintaining confidentiality). Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.