Our Ability Jobs

Employer Name: Yale University

1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Skill/ability 1: Demonstrated proficiency in an administrative support role. Demonstrated ability to manage expense reimbursements, and other Workday financial transactions. Intermediate to advanced proficiency Microsoft Word, Excel (including experience with charts, graphs, some formulas), Outlook and basic PowerPoint. Familiarity with database software. Required Skill/ability 2: Ability to prioritize work, handle complex and multiple work assignments. Achieve high quality work outcomes, meet deadlines, and effectively solve problems independently as well as part of a team. Ability to regularly exercise good judgment and initiative on non-routine matters. Ability to be resourceful and proactive. Required Skill/ability 4: Strong organizational and problem-solving skills with a high level of attention to detail. Project and detail work, strong interpersonal skills, composure, facilitative attitude, helpful and professional. Enjoys working in a team and independently. Required Skill/ability 5: Ability to maintain confidentiality and deal in a sensitive manner with diverse groups of people and matters requiring a high level of discretion. Excellent attendance and reliability. Preferred Education: Proven experience supporting faculty and students in an academic environment. Proven experience with Canvas and eValue. Work experience following precise directions, understanding general policies and procedures, and implementing non-routine instructions. Work Week: Standard (M-F equal number of hours per day) Posting Position Title: Senior Administrative Assistant University Job Title: Sr. Administrative Assistant Preferred Education, Experience and Skills: Proven experience supporting faculty and students in an academic environment. Proven experience with Canvas and eValue. Work experience following precise directions, understanding general policies and procedures, and implementing non-routine instructions. Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.