Our Ability Jobs

Employer Name: Yale University

1. Oversees and coordinates administrative, program and office activities for the college Head of College. 2. Establishes, selects, implements and coordinates office procedures and systems. 3. Maintains college checkbook and monitors college accounts, disburse funds and performs all financial support functions for the Head of College. 4. Coordinates college functions and events, such as Commencement, Head of College's Tea, Freshman and Senior Dinners and the opening and closing of the college each academic year. Works with the Head of College and Service Assistant on planning and execution of all functions in the Head of College's House. 5. Advises students and Fellows on University and college policies and procedures. 6. Supports Fellows Programs by handling administrative duties including mailings, updating and maintaining contact lists and distributing letters of appointment. 7. Provides support and guidance to students to ensure that materials in weekly college publications are appropriate. Updates and maintains Facebook information and photos. 8. Oversees, develops and coordinates the work assignments of bursary students. 9. Assumes responsibility for correspondence and provide general clerical support for Head of College, including ordering of supplies and services. 10. Schedules and oversees use of college facilities. 11. Issues, records and collects keys to student rooms and other college facilities. 12. Coordinates with various University departments on the scheduling of repairs and renovations. 13. Communicates with students, parents and alumni by mail, phone and in person. Answers basic and specialized questions, resolve problems, provide advice, etc. 14. Works cooperatively with the Dean's Office to improve the residential, academic and social life of the college community. 15. Together with the Dean's office, coordinates coverage for the college. 16. Performs other duties related to the smooth operation of the college. Required Skill/ability 1: Demonstrated success in interpersonal relationships in a busy, service-oriented environment. Strong administrative and organizational skills. Ability to make independent judgments and to work semi-autonomously without close supervision. Required Skill/ability 2: Professional demeanor, superior written and communication skills. Writing samples will be requested at the time of interview. Ability to utilize PC equipment and with Microsoft Windows. Proficiency with Word, Excel, PowerPoint, and Outlook scheduling. Required Skill/ability 3: Proven ability to multitask. Ability to engage in several tasks at the same time and to tolerate frequent interruptions in any one task and still execute within a specific time frame. Proven ability to work in a team environment as well as independently and ability to work as a team to host events. Required Skill/ability 4: Ability and desire to work with students and understand the student-centric mission of the college. Ability to understand university policies and procedures. Ability to work with Yale's financial system, reconciliation of university statements and personal checkbook reconciliation. Required Skill/ability 5: Appreciation and respect for principles of diversity, equity, and inclusion. Ability to engage with diverse individuals (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.). Work Week: Standard (M-F equal number of hours per day) Posting Position Title: Sr Administrative Assistant 2, Head of College University Job Title: Sr. Administrative Assistant 2, Head of College Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of experience and education.