Our Ability Jobs

Employer Name: Yale University

1. Serves as the principal source of information regarding policies and procedures related to faculty appointments. 2. Receives and reviews forms related to faculty administrative transactions for errors and omissions. Identifies and researches unclear transactions without supervision and guidance. Independently contacts departments to resolve issues and provides coaching on University policies and procedures to ensure future compliance. 3. Inputs data into databases and runs reports to verify accuracy and integrity of data. 4. Ensures timely reviews for reappointments and promotions by establishing reasonable schedules. 5. Reviews promotion materials from assigned departments and schools to ensure compliance. 6. Coordinates the electronic and secure distribution of appointment and promotion documents to appropriate committee members. 7. Independently responds to, screens, and triages requests and resolves or triages questions regarding faculty searches for applicants and reference letter writers. 8. Reviews information gathered for faculty searches by the search committee. 9. Maintains contact lists for use by various University departments for important e-mailings and access to secure systems. 10. Serves as member of support teams and provides back-up for other support staff. 11. Maintains records as required by Yale or government policy. 12. Processes additional appointments as needed. 13. May perform other duties as assigned. Required Skill/ability 1: Ability to manage a broad variety of tasks and shifting priorities in a changing environment with careful attention to detail. Excellent interpersonal skills including customer service focus and a positive attitude with faculty, administration, colleagues and trainees. Required Skill/ability 2: Demonstrated ability to type, format and proofread a variety of correspondence and reports; maintain ongoing administrative logs and related materials and write correspondence for distribution as required. Proven ability to provide clerical functions such as copying, faxing, filing, mailings etc. Required Skill/ability 3: Demonstrated ability to work as a team player in a demanding environment but can work independently as well. Superior Computer skills with MS Word, Excel, PowerPoint, and Outlook calendaring. Demonstrated ability to gather, compile, organize and manipulate data to create reports or summaries. Required Skill/ability 4: Superior organizational, oral, and written communication skills with ability to multitask. Demonstrated ability to coordinate components to ensure completeness accuracy and timeliness to deadlines. Required Skill/ability 5: Proven ability to correctly and efficiently complete online University forms and entries into University electronic systems preferred. Preferred Education: Proven experience using systems like iExpense, Workday, SciQuest, and QGenda. Work Week: Standard (M-F equal number of hours per day) Posting Position Title: Sr Administrative Assistant, Faculty Support University Job Title: Sr. Admin/Fellowship Coordinator-Epilepsy Preferred Education, Experience and Skills: Proven experience using systems like iExpense, Workday, SciQuest, and QGenda. Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate's Degree; or little or no work experience and a Bachelor's Degr