Our Ability Jobs

Employer Name: Yale University

1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Skill/ability 1: Ability to act independently. Demonstrated ability to manage competing priorities with self-motivation and sound judgment. Strong organizational skills with attention to detail and the ability to effectively meet deadlines. Ability to be flexible with change. Required Skill/ability 2: Self-directed, able to take initiative, problem solve and exercise independent judgment. Required Skill/ability 3: Experience with learning management systems, and Microsoft Office computer skills. Proficiency with databases and expense reporting systems; proven ability with manipulating data. Experience with EPIC system and other protected patient information. Required Skill/ability 4: Excellent communication and interpersonal skills and ability to interact effectively with students, faculty, and staff with the organization and externally. Required Skill/ability 5: Proven advanced organizational skills with strong attention to detail. Excellent writing and editing skills. Ability to synthesize data and create reports and written materials for internal and external purposes. Preferred Education: Familiarity with Qgenda or similar scheduling software and Outlook calendaring. Prior experience in an administrative support role. Knowledge of Yale University's policies and procedures. Work Week: Standard (M-F equal number of hours per day) Posting Position Title: Senior Administrative Assistant University Job Title: Senior Administrative Assistant Preferred Education, Experience and Skills: Familiarity with Qgenda or similar scheduling software and Outlook calendaring. Prior experience in an administrative support role. Knowledge of Yale University's policies and procedures. Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.