Our Ability Jobs

Employer Name: Yale University

1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Skill/ability 1: Excellent verbal, written, and interpersonal communication skills. Self-motivated with the ability to take initiative, problem solve, and exercise, independent judgment. Ability to exercise discretion and maintain strict confidentially. Required Skill/ability 2: Demonstrated ability to support event planning and expense report management. Required Skill/ability 3: Demonstrated proficiency with Microsoft Word, Excel, and Outlook, as well as the willingness to learn new technology and systems. Ability to support website and social media maintenance requests. Required Skill/ability 4: Excellent organizational skills and the ability to make accurate records. Ability to multitask, be flexible and pivot as needed to prioritize tasks, meet deadlines, and work effectively with conflicting and competing deadlines and time constraints. Required Skill/ability 5: Excellent customer service skills and ability to interact with a diverse population. Excellent attendance record, punctuality, and reliability. Preferred Education: Knowledge of financial policies and procedures. Strong knowledge of Yale University's policies and procedures. Experience working in a higher education setting. Work Week: Standard (M-F equal number of hours per day) Posting Position Title: Senior Administrative Assistant University Job Title: Senior Administrative Assistant Preferred Education, Experience and Skills: Knowledge of financial policies and procedures. Strong knowledge of Yale University's policies and procedures. Experience working in a higher education setting. Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.