Our Ability Jobs

Employer Name: Yale University

1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Skill/ability 1: Excellent demonstrated computer skills, including proficiency in Windows and Microsoft products: Word, Excel, Outlook (Calendar), PowerPoint, or equivalent. Required Skill/ability 2: Ability to have a professional and welcoming manner. Ability to represent the school professionally at events. Commitment to an inclusive workplace. Required Skill/ability 3: Ability to function independently and effectively while engaging successfully as a team member. Required Skill/ability 4: Excellent proofreading and editing skills. Candidates are strongly encouraged to provide a cover letter. Ability to communicate orally and in writing in a clear, pleasant, grammatically correct manner. Excellent attention to detail, accuracy, and adaptability. Required Skill/ability 5: Ability to meet overtime requirements and/or flex schedule to provide support to the Dean as needed. Readily accessible to the Dean, Senior Executive Assistant, CoS via text, phone, email, Slack, etc. and able to respond on short notice. Preferred Education: Bachelor's degree. Demonstrated experience in an executive assistant support role. Demonstrated experience working with high-profile guests and in a fast-paced environment. Proven experience dealing with confidential information. Excellent writing skills with demonstrated proficiency in writing on behalf of others. Candidates who provide a cover letter will be given priority consideration. Work Week: Standard (M-F equal number of hours per day) Posting Position Title: Senior Administrative Assistant University Job Title: Senior Administrative Assistant for Dean's Office Preferred Education, Experience and Skills: Bachelor's degree. Demonstrated experience in an executive assistant support role. Demonstrated experience working with high-profile guests and in a fast-paced environment. Proven experience dealing with confidential information. Excellent writing skills with demonstrated proficiency in writing on behalf of others. Candidates who provide a cover letter will be given priority consideration. Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.