Our Ability Jobs

Employer Name: Yale University

1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Skill/ability 1: Ability to work in faced pace environment with a proactive approach to solving problems. Required Skill/ability 2: Well-developed computer skills and ability to utilize multiple systems including Microsoft Office (Word, Excel, Outlook, PowerPoint), create spreadsheets and utilize relational databases required to look up, enter and extract information i.e., Workday, STARS, Filenet, etc. Ability and willingness to learn new technology, systems and processes. Required Skill/ability 3: Demonstrated strong written and oral communication skills. High attention to detail and accuracy. Required Skill/ability 4: Demonstrated administrative support skills. Proven flexibility in recognizing urgent priorities and taking steps to resolve problems. Required Skill/ability 5: Demonstrated initiative and follow-through on projects, taking ownership for assigned functions. Preferred Education: Experience working in a confidential human resources environment, or similar. Work Week: Standard (M-F equal number of hours per day) Posting Position Title: Senior Administrative Assistant University Job Title: Human Resources Support Specialist Preferred Education, Experience and Skills: Experience working in a confidential human resources environment, or similar. Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.