Our Ability Jobs

Employer Name: Yale University

1. Prepares and manages a high volume of correspondence, reports and documents. 2. Manages and assigns work on behalf of University Officer or other such leader, such a Dean and other professional staff in the Officer's office. Serves as office manager, oversees and coordinates all clerical and facilities needs. 3. Screens, directs and responds to all inquiries or correspondence by obtaining and furnishing information. 4. Provides appropriate information when necessary during periods of Officer or Senior Leader unavailability. 5. Oversees the organization and coordination of meetings, conferences, events, travel, etc. 6. Manages and monitors technology needs, conducts inventory and assesses system requirements. 7. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions. 8. Serves as primary contact between the Officer or Senior Leader and other offices and staff and faculty. 9. Implements and maintains complex office systems. 10. Manages complex schedule and calendar for Officer or Senior Leader and the office. 11. Arranges and prepares agenda / materials for meetings, conferences, events, etc. 12. Prepares and collects documents and materials for meetings. 13. Interacts with staff at all organizational levels to gather information and/or provide requested information. 14. Oversees on boarding activities for new staff members. Supports recruiting and other related efforts. 15. May perform other duties as assigned. Required Skill/ability 1: Demonstrated ability and flexibility in a fast paced and complex environment, to manage multiple time-sensitive assignments, and the capacity to independently prioritize work with strong attention to detail. Ability to use excellent judgment, tact and confidentiality in all activities. Required Skill/ability 2: Superior interpersonal skills and ability to interact with University leaders, faculty, staff, students, alumni and dignitaries with a highly professional demeanor and strong customer service skills. Exceptional written, oral and electronic communication skills. Required Skill/ability 3: Excellent analytical skills and creative self-direction. Exceptional administrative, planning, organizational and project management skills. Required Skill/ability 4: Proactive with exceptional troubleshooting and problem solving skills. Self motivated with a high level of initiative. Required Skill/ability 5: Ability to relate comfortably and knowledgeably to a wide range of individuals. Strong service orientation, patience, cooperation as well as a strong attention to detail and accuracy. Preferred Education: Demonstrated experience in a senior-level and fast paced academic administration or comparable executive setting. Proven experience working at Yale, specifically in an academic department or working with faculty members. Proven experience with complex calendaring for executives or faculty. Work Week: Standard (M-F equal number of hours per day) Posting Position Title: Senior Executive Assistant University Job Title: Executive Assistant to the Dean Preferred Education, Experience and Skills: Demonstrated experience in a senior-level and fast paced academic administration or comparable executive setting. Proven experience working at Yale, specifically in an academic department or working with faculty members. Proven experience with complex calendaring for executives or faculty. Bachelor's degree in business administration or a related field and a minimum of five years of related demonstrated experience including two years of demonstrated leadership, project or process management and/or supervisory experience; or an equivalent combination of education and demonstrated experience.