Our Ability Jobs

Employer Name: Yale University

1. Designs, coordinates and oversees the logistical and high level administrative support needs of multiple, complex, and widely distributed educational events, conferences and/or other events. 2. Serves as principal source of information to students, staff, and faculty on event activities. 3. Coordinates with vendors to negotiate costs and determine requirements of renter in regard to technical, security and/or other requirements. 4. Designs and prepares various marketing materials. 5. Coordinates conferences and/or requested services including reserving conference rooms, determining catering needs, preparing conference materials, tracking various expenditures and revenues, collecting fees and maintaining any necessary records. 6. Serves as liaison with vendors on event-related matters. Maintains direct contact with personnel from various outside organizations and university departments associated with scheduled events. 7. Oversees, instructs, and coordinates activities of support staff. 8. May perform other duties as assigned. Required Skill/ability 1: Demonstrated ability to provide support with event coordination. Excellent interpersonal skills, with the ability to represent Yale appropriately with prominent guests and Yale officials, and the ability to maintain strict confidentiality. Required Skill/ability 2: Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.). Required Skill/ability 3: Demonstrated proficiency with Microsoft Word, Excel and Outlook. Demonstrated ability and willingness to learn new databases and computer applications. Resourcefulness in problem-solving and grace under pressure. Required Skill/ability 4: Excellent spoken and written communication skills with strong attention to detail. Ability to set and manage priorities, and juggle multiple projects, moving them forward simultaneously. Required Skill/ability 5: Availability during events, occasional evening and weekend work and limited travel required. Preferred Education: Proven experience with large- scale mailings. Work Week: Standard (M-F equal number of hours per day) Posting Position Title: Events Coordinator University Job Title: Events Coordinator Preferred Education, Experience and Skills: Proven experience with large- scale mailings. Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little of no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.