Our Ability Jobs

Employer Name: Yale University

1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Skill/ability 1: Prior proficiency in an administrative support role. Ability to prioritize work, handle complex and confidential work assignments and to effectively solve problems independently as well as part of a team. Required Skill/ability 2: Proven ability to follow directions and deal professionally with colleagues. Required Skill/ability 3: Excellent organizational and interpersonal skills. Required Skill/ability 4: Intermediate to advanced proficiency with the following software: Word, Excel, and PowerPoint. Required Skill/ability 5: Excellent communication skills and attention to detail. Preferred Education: Knowledge of Yale University policies and procedures. Prior experience working with Faculty, staff and other Medical School departments and agencies. Work Week: Standard (M-F equal number of hours per day) Posting Position Title: Senior Administrative Assistant University Job Title: Chair Assistant and Graduate Student Registrar Preferred Education, Experience and Skills: Knowledge of Yale University policies and procedures. Prior experience working with Faculty, staff and other Medical School departments and agencies. Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.