Our Ability Jobs

Employer Name: Yale University

1. Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities. 2. Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments. 3. Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Assembles attachments and corresponding material. 4. Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material. 5. Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation. 6. Monitors expenditures and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains filing systems. Sorts screens and distributes mail. Completes forms. 7. Orders and maintains inventory of supplies. Photocopies material. Oversees and instructs support staff. Performs additional functions incidental to office activities. 8. May perform other duties as assigned. Required Skill/ability 1: Demonstrated excellence in providing high quality administrative support to organizational leaders, faculty and/or staff. Strong problem solving and organizational skills, to be verified by reference(s). Required Skill/ability 2: Demonstrated proficiency in the daily use of Microsoft Outlook, Word, Excel and PowerPoint. Ability and willingness to learn and use new programs and systems, as required. Required Skill/ability 3: Demonstrated excellence while working in a team-oriented environment. Strong interpersonal, communication and negotiation skills, to be verified by reference(s). Capacity and desire to learn new skills. Required Skill/ability 4: Ability to answer a high volume of calls, professionally. Strong customer service skills. High level of personal motivation, combined with flexibility, resiliency and adaptability. Proven ability to work independently, prioritize tasks, and handle multiple tasks simultaneously. Strong personal initiative, to be verified by reference(s). Required Skill/ability 5: Ability to manage multiple schedules, including but not limited to section event calendars, service/attending schedules, and calendars for supported faculty members. Ability to coordinate all aspects of meetings and conferences, and to produce detailed minutes upon the conclusion of such events. Working hours are 8:30am-5pm. Preferred Education: Proven experience in providing administrative support within a medical school setting and the use and knowledge of EPIC is strongly preferred. Work Week: Standard (M-F equal number of hours per day) Posting Position Title: Administrative Assistant University Job Title: Administrative Assistant Preferred Education, Experience and Skills: Proven experience in providing administrative support within a medical school setting and the use and knowledge of EPIC is strongly preferred. Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.