Our Ability Jobs

Employer Name: Yale University

1. Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities. 2. Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments. 3. Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Assembles attachments and corresponding material. 4. Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material. 5. Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation. 6. Monitors expenditures and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains filing systems. Sorts screens and distributes mail. Completes forms. 7. Orders and maintains inventory of supplies. Photocopies material. Oversees and instructs support staff. Performs additional functions incidental to office activities. 8. May perform other duties as assigned. Required Skill/ability 1: Excellent interpersonal skills, including ability to interact well with others both in person and phone/Zoom. Proven ability to deal effectively, professionally, and tactfully with a wide variety of people, via telephone, email and through written correspondence. Required Skill/ability 2: Excellent oral and written communication skills. Strong sense of service and responsiveness to internal and external requests and needs. Required Skill/ability 3: Strong organizational skills. Ability to prioritize work, handle multiple work assignments. Ability to organize and report data. Required Skill/ability 4: Ability to maintain confidentiality and deal in a sensitive manner with diverse groups of people with matters requiring a high level of discretion. Excellent attendance, reliability, and punctuality so as to ensure office continuity. Required Skill/ability 5: Proficiency with MS Word, Excel, PowerBi, PowerPoint, Outlook, and database software. Preferred Education: Bachelor's degree and two years work experience. Proven experience in an office setting. Work Week: Standard (M-F equal number of hours per day) Posting Position Title: Administrative Assistant University Job Title: Administrative Assistant Preferred Education, Experience and Skills: Bachelor's degree and two years work experience. Proven experience in an office setting. Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.