Our Ability Jobs

Job Information

Vanderbilt University Medical Center Assistant to the Chair in Nashville, Tennessee

Assistant to the Chair :

YOUR ROLE:

In your fast-paced, pivotal and rewarding role as Executive to the Chair in Hearing & Speech Sciences, you will provide administrative and business support to the Chairperson or other faculty as requested by the Chairperson independently. You will be managing calendars, travel arrangements, and other administrative tasks to meet the needs of the Chair.

DEPARTMENT SUMMARY:

Hearing & Speech Sciences provides clinical services across the entire age range for those with communication disorders (e.g., hearing loss, aphasia, stuttering, traumatic brain injury, etc.). We also have a robust education and research program with which you will interact. For more information, please visit https://www.vanderbilthealth.com/hearing and/or https://medschool.vanderbilt.edu/hearing-speech/

Click Here To View The VUMC Promise of Discovery

Click here to view how Vanderbilt Health employees celebrate the difference they make every day:

Celebrate 2019

Discover Vanderbilt University Medical Center :

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments :

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments.

  • US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology (Bill Wilkerson Center), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training

  • Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.

  • Becker's Hospital Review: one of the "100 Greatest Hospitals in America"

  • The Leapfrog Group: grade "A" in Hospital Safety Score

  • National Institutes of Health: among the top 10 grant awardees for medical research in the US

  • Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee

  • Nashville Business Journal: Middle Tennessee's healthiest employer

  • American Hospital Association: among the 100 "Most Wired" medical systems in the US

KEY RESPONSIBILITIES:

  • Performs key administrative functions that support the Chair's leadership in department's patient care, research and educational activities.

  • Manages multifaceted department logistics and Chair's calendar for meetings and conferences, including travel and catering.

  • Works closely with other team members to assure the Chairperson's preparation for meetings, presentations or other engagements.

  • Compiles and prepares correspondence and other materials for the Chairperson.

  • Provides administrative support for internal and external committees.

  • Serves as an ambassador to internal and external constituents.

  • The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES:

CLERICAL/ADMINISTRATIVE: Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.

CUSTOMER SERVICE: A continuing focus on the needs and requirements of customers, anticipating their needs, remaining sensitive to customers while performing services for them, responsive to customer needs.

AD HOC REPORTING: The ability to access information from databases and prepare reports.

NETWORKING: Build relationships through industry contacts, professional organizations and individuals.

PURCHASING: Experienced in authorizing and administering procurement contracts and contract changes within designated commitment authority. Has had a prominent role in procurement, materials management, sourcing and logistics management, and supply chain management that fall within the scope of responsibility. Acts as an authorized agent of the company with responsibility for managing supplier-related activities and authority to commit company resources through contracts and agreements. Keeps current on competitors' buying practices. Conducts studies for new materials and services. Works with Sales and Marketing to translate a sales forecast into a procurement plan.

HUMAN RESOURCES POLICIES AND PROCEDURES : Knowledge, adherence and application of human resources policies and procedures.

CORE ACCOUNTABILITIES:

  • Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.

  • Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment.

  • Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.

  • Team Interaction: Provides informal guidance and support to team members.

CORE CAPABILITIES:

SUPPORTING COLLEAGUES:

  • Develops Self and Others: Invests time, energy and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.

  • Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.

  • Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.

DELIVERING EXCELLENT SERVICES:

  • Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.

  • Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.

  • Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.

ENSURING HIGH QUALITY:

  • Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.

  • Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.

  • Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.

MANAGING RESOURCES EFFECTIVELY:

  • Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.

  • Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.

  • Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.

FOSTERING INNOVATION:

  • Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.

  • Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.

  • Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

REQUIREMENTS:

Bachelor's Degree (or equivalent experience)

3 years' relevant work experience

MS Office to include proficiency in Word, Excel, PowerPoint, and Outlook

Excellent writing and editing skills

PREFERRED:

Experience with REDCap, BrightSpace

  • Physical Requirements/Strengths needed & Physical Demands:

  • Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time. Movement

  • Occasional: Standing: Remaining on one's feet without moving.

  • Occasional: Walking: Moving about on foot.

  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

  • Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.

  • Occasional: Push/Pull: Exerting force to move objects away from or toward.

  • Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.

  • Frequent: Sitting: Remaining in seated position

  • Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.

  • Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.

  • Frequent: Bimanual Dexterity: Requiring the use of both hands. Sensory

  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

  • Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information

  • Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

  • Continuous: Smell: Ability to detect and identify odors. Environmental Conditions

  • Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.

Job Hearing/Speech/Audiology

Organization: Hearing And Speech 104782

Title: Assistant to the Chair

Location: TN-Nashville-Medical Center East (MCE) - South Tower

Requisition ID: 2010201

Vanderbilt University Medical Center is committed to principles of equal opportunity and affirmative action.

DirectEmployers