Our Ability Jobs

Working Title: Electronic Document Management Specialist

Job Class: Office and Administrative Specialist

Agency: Human Services Dept

• Job ID : 82184

• Location : Moose Lake

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 11/27/2024

• Closing Date : 12/03/2024

• Hiring Agency/Seniority Unit : Department of Human Services / DHS Moose Lake AFSCME

• Division/Unit : Direct Care & Treatment / MSOP Support Functions / MSOP Records Management

• Work Shift/Work Hours : Day Shift 7:00 a.m. - 3:30 p.m.

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.02 - $25.03 / hourly; $41,801 - $52,262 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : MSOP Records Management

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Minnesota Sex Offender Program (MSOP) is a sex offense specific treatment program in a modified therapeutic community and secure setting that provides comprehensive services to 740 civilly committed clients. Services include sex offense specific treatment, education programming, therapeutic recreation, vocational programming, and volunteer services.

The Minnesota Sex Offender Program (MSOP) is seeking an individual to join our team for an exciting and rewarding opportunity as an Electronic Document Management Specialist for our Moose Lake, location. The Electronic Document Management Specialist works as part of a team performing the essential duties of scanning, indexing, and verifying Minnesota Sex Offender Program documents for the electronic records systems and redacting information that should not be released under the Government Data Practices Act. The Electronic Document Management Specialist ensures the efficient operation of the program by processing a variety of work utilizing multiple computer systems, databases, and electronic document management systems.

Responsibilities include:

• Receiving, retrieving, scanning, and processing documents from various departments to input into the appropriate electronic storage source.

• Timely communicating information regarding imagining processes and needs with both internal and external clientele concerning documents, verify ability to share information and identify the status of the document.

• Manage time appropriately to ensure work is completed and the goals and objectives of the team/department are met.

• Promotes a positive image of the facility with emphasis on customer service by treating clients, co-workers, and other staff with courtesy and respect.

Minimum Qualifications

• Customer service skills sufficient to provide respectful, polite services and communication with stakeholders

• Data entry skills sufficient to enter metadata accurately and timely

• Database management skills sufficient to navigate and utilize multiple database systems, software applications and using multiple monitors

• English language to understand and compose written correspondence and to communicate effectively with co-workers and stakeholders

• Specialized terminology to include legal and/or medical technology

• Physical demands of this position include lifting and moving paper boxes of 30 pounds; standing, sitting, pulling, ability to move arms on a continual basis to open, lift, sort, and file documents; perform repetitive tasks; sitting for computer work 95% of every day.

Preferred Qualifications

• Experience with Records Management and electronic document management.

• Experience with data systems such as FileNet, Phoenix, Electronic Document Management System (EDMS).

• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.