Our Ability Jobs

We are banking at another level.

Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to fuel the success of Canadian entrepreneurs.

Choosing BDC as your employer also means:

• Flexible and competitive benefits , including an Employee Savings and Investment Plan where BDC matches part of your voluntary contributions, a Defined Benefit Pension Plan, a $750 wellness and health care spending account, to name a few

• In addition to paid vacation each year, five personal days , sick days as necessary , and our offices are closed from December 25 to January 1

• A hybrid work model that truly balances work and personal life

• Opportunities for learning , training and development , and much more...

*Please note that this role is temporary for 18 months.

POSITION OVERVIEW

The Corporate Secretariat Officer is responsible for assisting the Corporate Secretariat Office in an administrative capacity, performing duties for the planning, organization and coordination of Board meetings and maintenance of corporate records of the Bank. He or she helps ensure the efficient administration of the department’s day-to-day activities in order to meet its needs and achieve its objectives.

CHALLENGES TO BE MET

• Collaborate in the planning, organization and coordination of Board meetings and other committee meetings, including Board agendas, preparing Board books, updating and distributing materials, preparing draft minutes.

• Work closely with and act as a liaison between Board members and members of different committees, as well as members of senior management.

• Organize the monthly meetings of the Board Investment Committee and the bi-weekly meetings of the Board Risk Committee .

• Working in collaboration with the Assistant Corporate Secretary and assist him or her with his or her duties and research information relating to various requests and draft reports.

• Assist in the administration of the department’s day-to-day operation by performing regular duties such as paying Director’s fees, various invoices and Director’s expense reports, updating documents, compiling statistics and providing administrative support services.

• Participate in the development and maintenance of the corporate secretariat team website.

• Ensuring the archiving and updating of files and relevant documents relating to the Bank, its subsidiaries, the Board of Directors and the various committees, including the corporate books, and entering data using internal technological tools and external databases, such as that of the Registraire des entreprises.

• Collaborating on the creation of model resolutions, delegations and standard legal documents, and ensuring that they are kept up to date.

• Maintain the database systems for files related to the department’s activities in an efficient, timely and diligent manner.

• Conduct any other related tasks as directed,

WHAT WE ARE LOOKING FOR

• Degree or certificate in paralegal technology, law clerk, or equivalent experience

• At least three years of relevant experience, preferably in a legal department or corporate secretariat office

• Familiarity with legal concepts, terminology and procedures

• Understanding of how a corporate secretariat office operates

• Excellent knowledge and command of the Microsoft Office suite (Outlook, Word, Excel, PowerPoint, Sharepoint), and other IT systems and software.

• Knowledge of board management software, DocuSign or Visio would be an asset.

• Superior time management and priority-setting skills

• Ability to adapt to frequently changing priorities while continuing to pursue key portfolio objectives,

• Excellent written and oral communication skills

• Ability to work independently and under pressure

• Initiative and discretion

• Customer service orientation

• Teamwork oriented and information sharing

• Bilingualism (French and English) is required

*Please take note that temporary employees are not eligible for employee benefits.

#INDHP

Proudly one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers , we are committed to fostering a diverse, equitable, inclusive and accessible environment where all employees can thrive and feel empowered to bring their whole selves to work. If you require an accommodation to complete your application, please do not hesitate to contact us at accessibility@bdc.ca .

While we appreciate all applications, we advise that only the candidates selected to participate in the recruitment process will be contacted.