Our Ability Jobs

Working Title: Office & Administrative Specialist Intermediate

Job Class: Office and Administrative Specialist, Intermediate

Agency: Education Department

• Who May Apply : Open to all qualified job seekers

• Date Posted : 05/06/2024

• Closing Date : 05/28/2024

• Bid Open : 05/06/2024

• Bid Close : 05/13/2024

• Hiring Agency/Seniority Unit : Education Department / MDE-Exc Res Acd-AFSCME

• Division/Unit : Education-St Paul / Sp Ed Interagency Partnerships

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $19.57 - $25.95 / hourly; $40,862 - $54,183 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Special Education Division

• FLSA Status : Nonexempt

• Telework Eligible : Yes - Telework arrangements may be possible. You will discuss your preferences and requirements of the position and complete a telework agreement. Employees do need to reside in MN or a border state and may need to report to the office on a periodic basis.

• Work Location : Minneapolis

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

CURRENT permanent non-probationary classified employees represented by AFSCME, Council 5 who are interested in bidding for the position should consult, Article 12, Vacancies, Filling of Positions, Section 6, Eligibility for Bidding, of their negotiated agreement.

*This posting is hiring for 2 position.

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

As an Office & Administrative Specialist Intermediate in the Special Education Division, you will:

• Provide division wide administrative support for management and staff in the Special Education Division;

• Provide administrative support for professional staff funded in the Special Education Division;

• Develop and process fiscal forms and maintain databases for numerous projects in the Special Education Division;

• Provide creative and graphic skills for requested division and individual staff projects.

Minimum Qualifications

Customer service skills sufficient to:

• Convey complicated information in an understandable manner as an expert resource for outside agencies and individuals;

• Provide guidance to other employees on handling difficult or complex problems and resolving escalated complaints or disputes; and

• Provide effective general and specialized office support on the phone, in person and online (this requires common courtesy, tact, interest in problem solving, empathy, and the ability to organize ideas logically)

Demonstrated skills and abilities using computer software programs and word processing performance with Microsoft Office Suite (including Word, Excel, Access, PowerPoint), Microsoft Publisher, Adobe Acrobat Professional, Content Management and System Web Interface, Microsoft Office or other email systems sufficient to provide the needed administrative support, and to design efficient work processes and systems.

Data entry performance and data management skills sufficient to respond to requests for information and data, interpreting data, detecting data inconsistencies and resolving associated problems.

Typing/keyboarding skills sufficient to create, edit, and revise communications, documents, reports, training materials, etc.

Preferred Qualifications

Work independently and resolve routine problems.

Review documents for accuracy and identify discrepancies.

Advanced proficiency in Microsoft Office Suite.

Strong organizational skills & attention to detail.

Ability to clearly explain standards, policies, and procedures to internal and external stakeholders.

Experience in providing administrative support to senior management.

Experience updating website content.

Experience with general accounting.

Experience Collaborating in a team environment.

Ability to manage schedules to complete responsibilities in a timely manner with limited supervision.

Ability to maintain protected data as classified.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.