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Working Title: Executive Assistant, Government Relations & Communications - Office & Admin Specialist Prin

Job Class: Office & Administrative Specialist, Principal

Agency: Education Department

• Job ID : 81993

• Location : Minneapolis

• Telework Eligible : Yes - Telework arrangements may be possible. You will discuss your preferences and requirements of the position and complete a telework agreement. Employees do need to reside in MN or a border state and may need to report to the office on a periodic basis.

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 11/25/2024

• Closing Date : 12/16/2024

• Hiring Agency/Seniority Unit : Education Department / MDE-CO-Confidential

• Division/Unit : Education-St Paul / Commissioners Office Support

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 217 - Confidential/Unrep

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

As the Executive Assistant for the Government Relations and Communications divisions of the Minnesota Department of Education (MDE), you will provide direct administrative and program support work for the Office of Government Relations and the Director of Communications. Duties will include:

• Provide administrative and confidential assistance to the Office of Government Relations and the Director of Communications.

• Work in collaboration with and under the direction of the Legislative Policy Manager to remain knowledgeable about the Legislature and other materials pertinent to the Office of Government Relations operations so that proper information can be relayed and confidentiality of materials be maintained.

• Maintain office functions so that service is provided to the Government Relations Division and the Director of Communications.

• Maintain records of expense reports, in-state and out-of-state travel, audit reports, state legislative records, State Register printing requests, special expense reports, budgets, legislative bills related to education, bill reviews, and mandated and non-mandated reports requested through Minnesota Statutes or Laws.

• Serve as the Government Relations content manager and GovDelivery administrator.

Minimum Qualifications

• Experience providing high level administrative support

• Technical proficiency with word processing, presentation and spreadsheet programs (ie. Microsoft Office)

• Strong grammar, editing, and writing skills

• Effective customer service skills and ability to work with persons of diverse backgrounds

• Experience managing daily office operations, organizing multiple priorities and effectively carrying out complex oral and written instruction with minimum supervision

• Strong critical thinking and problem-solving skills to identify and address problems with confidentiality, diplomacy and integrity

• Detail oriented and strong organizational skills

Preferred Qualifications

• Experience working in an executive assistant role.

• Experience supporting a communications or government relations/legislative team.

• Experience working in an education setting.

• Experience working at a state agency or other governmental entity.

• Experience working in a fast-paced environment operating under short timelines.

Additional Requirements

A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:

• SEMA4 Records Check (applies to current and former state employees only)

• Employment Reference Check

• Conflict of Interest Review

The Minnesota Department of Education will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.