Our Ability Jobs

Working Title: Executive Assistant

Job Class: Executive 2

Agency: Education Department

• Job ID : 77823

• Location : Minneapolis

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 06/24/2024

• Closing Date : 07/08/2024

• Hiring Agency/Seniority Unit : Education Department / MDE-CO-Confidential

• Division/Unit : Education-St Paul / Commissioners Office Support

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : Yes

• Salary Range: $24.62 - $34.15 / hourly; $51,406 - $71,305 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 217 - Confidential/Unrep

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

Telework may be possible two days per week. Employees do need to reside in MN or a border state.

This posting will be used to fill two vacancies.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This role functions as a confidential executive assistant to the MDE Executive Cabinet members at the Assistant Commissioner level. It offers primary backup support to the MDE Commissioner's office and senior management, essential for fulfilling office duties and achieving departmental goals. Additionally, it provides advanced administrative support to various task forces and workgroups, ensuring stakeholder engagement in policy and program development, and preparing all members and staff for effective business conduct during meetings.

Minimum Qualifications

• Experience providing high level executive administrative support

• Comprehensive experience drafting, writing and editing reports and correspondence

• Technical proficiency with word processing, presentation and spreadsheet program (ie. Microsoft Office)

• Experience with virtual platforms such as MS teams, zoom or Webex

• Strong grammar, editing, and writing skills with proficiency in business English

• Experience managing daily office operations, organizing multiple priorities and effectively carrying out complex oral and written instruction with minimum supervision

• Strong critical thinking and problem-solving skills to identify and address problems with confidentiality diplomacy and integrity

• Effective customer service skills and ability to work with persons of divers backgrounds.

• ability to research, analysis and present data into meaningful responses and reports

Preferred Qualifications

• Experience working in a confidential setting and handling confidential and/or sensitive correspondence.

• Experience coordinating travel processes

• Experience with handling requisitions

• Experience with web content management and accessibility

Additional Requirements

• SEMA4 Records Check (applies to current and former state employees only)

• Employment Reference Check

• Conflict of Interest Review

The Minnesota Department of Education will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.