Xcel Energy Administrative Specialist - Minneapolis, MN Job in Minneapolis, Minnesota
Job Grade: FF
Hierarchy: No - We can only hire at the posted level
Union Position: Non-Bargaining
This position will apply technical knowledge and skills to provide information processing and business services to meet Xcel Energy Nuclear business and regulatory needs. Responsible for handling assignments of a confidential and complex nature. Responsible for managing, coordinating and supporting a wide range of project related activities for the nuclear sites. Responsible for maintaining the records management program while preparing documents for scanning, managing the maintenance of electronic files, retention, storage, retrieval and destruction.
Interface with corporate departments. Handles confidential, high-priority, and time-sensitive requests in support of initiatives such as compliance activities, inspections and evaluations. Coordinate and develop presentations, create and edit correspondence and other documents. Conducts special projects requiring research and report development. Communicates results with all levels of the organization. Provides backup support for all business areas including senior leadership.
Performs quality assurance and control of documents and records in accordance with the nuclear records retention schedule. Word processing of controlled documents, maintain copyholder and distribution lists and process critical/transitional drawings. Monitor and perform periodic audits to maintain integrity of document repository, satellite file locations, nuclear records repository and Quality Assurance records vaults.
Develop and provide training in areas of office expertise. Develop and revise procedures and Training Materials necessary to improve office efficiency.
Responsible for daily office operations including coordinating mail, answering, screening, delegating and handling incoming calls, as needed.
Support and coordinate logistics for internal and external meetings.
Coordinate and manage calendar and schedule of site leaders. Proactively address scheduling conflicts while maintaining schedule through reassignment of meetings and/or other priority assignments.
Make travel arrangements for various leaders. Prepare itinerary, logistics, agenda, and other supporting documentation and information as needed. Reconcile travel expenses and prepare expense reports in line with corporate travel and other company policies.
Position will be required to perform daily, Outage and Emergency Response Organization (ERO) duties to support the site which may require the ability to work a flexible schedule including backshift, weekends and/or overtime.
High school diploma or GED
5 or more years of relevant experience and/or post-secondary education
Proficient in Microsoft Office Suite
Must be able to maintain highly confidential information
Must have exceptional organizational skills with strong attention to detail
Nuclear experience is desired
Candidate must have strong keyboarding skills
2 years of document control experience
2 years of records management experience
Prior SAP and Sharepoint experience
As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you’re ready to be a part of something big, we invite you to join our team.
Posting Notes: MN - Minneapolis || MN - Minneapolis || United States (US) || Nuclear Rollup || 45430:FT Procedures & Records Mgmt || Full-Time || Non-Bargaining ||
The anticipated starting base pay for this position is: $19.20 to $26.86 per hour
Click here (https://jobs.xcelenergy.com/content/Total-Rewards/?locale=en_US) to see our benefits
Requisition Number: 35762
Equal Opportunity Employer: Minority/Female/Disability/Veteran
Individuals with a disability who need an accommodation to apply please contact us at email@example.com