Job Information
VAA, LLC Administrative Assistant-Front Desk Coordinator (Onsite) in Minneapolis, Minnesota
VAA, LLC
Administrative Assistant-Front Desk Coordinator (Onsite)
Minneapolis, MN 55441
Administrative Assistant-Front Desk Coordinator (Onsite)
VAA has an opening for an Administrative Assistant. In this role, you will be the first point of contact for our organization, providing exceptional customer service to clients, visitors, and employees. You will play a crucial role in creating a positive and welcoming atmosphere, ensuing smooth operations at the front desk, and assisting with various administrative tasks.
Get to know VAA
Hear first-hand what it's like to work here, the range of opportunities you can find and the wealth of resources that will support you – both professionally and personally: https://vaaeng.com/careers/#careers-video
VAA is an Engineering, Planning and Design firm specializing in commercial projects for a range of markets, including corporate, retail, hospitality and government. We also develop bulk commodity-handling facilities and structures for value-added processing, manufacturing and distribution.
We partner with facility owners, architects and contractors nationwide – and beyond – to bring vision to life and accomplish business objectives. Putting relationships first has established nearly a half century of excellence and an impressive track record of repeat business.
VAA is headquartered in Minneapolis, MN, with an office in Sioux Falls, SD. We are professionally licensed in 49 states and 5 Canadian provinces.
Your role:
Greet and welcome guests in a friendly and professional manner.
Answer phone calls, take messages, and redirect calls to the appropriate individuals.
Handle inquiries and requests from clients, visitors, and employees promptly and courteously.
Assist with scheduling appointments, meetings, and conference room reservations.
Maintain cleanliness and organization at the front desk area.
Handle incoming and outgoing mail, packages, and deliveries.
Assist with administrative tasks such as data entry, filing, and photocopying.
Collaborate with other departments to ensure seamless communication and operations.
Keep track of office supplies and place orders as needed.
Assist with special projects and events as assigned by management.
Your resume must include:
High School Diploma with a minimum of 2 years of work experience in a professional environment.
Proven experience as a front desk representative, receptionist, or similar role.
Excellent verbal and written communication skills.
MS Outlook and MS Office software proficiency.
Ability to be flexible, handle multiple tasks, and prioritize tasks effectively.
Organizational skills.
Why VAA?
VAA is one of the industry’s leading firms, combining nearly a half-century of excellence with a vibrant, future-focused energy. We serve a diverse portfolio of clients, ranging from multinational corporations to local municipalities to individual farms and businesses.
As a Administrative Assistant, you're more than just a piece of the puzzle. We believe in giving our employees the opportunity to succeed – to take ownership of projects and see them through – while continually developing their talents to their full potential. Along the way, you'll enjoy:
Competitive compensation designed to attract and retain top talent, together with generous profit-sharing.
Exceptional benefits, including comprehensive and flexible insurance benefits, industry-leading HSA contributions, paid parental leave, a robust employee assistance program… even pet insurance.
Support for life/work balance: flexible schedule options, onsite wellness resources and fun opportunities for friendly competition.
Ongoing professional development, including mentoring, online learning and tuition reimbursement.
An award-winning workplace, recognized by USA Today as a national 2024 Top Workplace USA, by the Star Tribune as one of Minnesota's Top 200 Workplaces (2022/2023/2024) and by Gallagher as a Best-In-Class Employer (2022).
A culture of community
It’s not all calcs and CAD around here. Join your peers for a chili cookoff or homebrew tasting… get an opportunity to dunk the CEO during our annual Community Caring Campaign. Take advantage of charitable PTO to volunteer for organizations you're passionate about. At VAA, we're committed to building community from within and making a difference in the communities where we live and work.
Let’s get growing™
Your career. Your talents. Your network.
Apply today!
An Affirmative Action/Equal Opportunity Employer
VAA is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, gender, age, national origin, familial status, disability, veteran status, sexual orientation, gender identity, marital status, public assistance status or any other status protected by applicable law.
#VAA #AdministrativeAssistant
Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
hr@vaaeng.com
Equal Opportunity Employer, including disabled and veterans.
If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English (https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal) – Spanish (https://www.eeoc.gov/es/conozca-sus-derechos-la-discriminacion-en-el-lugar-de-trabajo-es-ilegal-0) – Arabic (https://www.eeoc.gov/ar/arf-hqwqk-altmyyz-fy-mkan-alml-ghyr-qanwny) - Chinese (https://www.eeoc.gov/zh-hans/lejienindequanli-zhichangqishishiweifade)
If you want to view the Pay Transparency Policy Statement, please click the link: English (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_English_unformattedESQA508c.pdf)
View Company Information (https://vaaeng.com/careers/)