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South Motors Executive Assistant / Project Manager in Miami, Florida

We are searching for an experienced Executive Assistant / Project Manager to assist with the day-to-day responsibilities of running a business and personal endeavors. The job requires incredible organization skills and attention to detail for an ever-changing business calendar and complex schedule.

The ideal candidate will be a savvy, proactive, and dedicated individual to best assume the role. The Executive Assistant will be engaged in every aspect of the day-to-day life thus will need to be highly trustworthy and confidential. Superior client relationship management and incredible customer service skills are a must.

Responsibilities include, but are not limited to:

  • Maintaining a busy and ever-changing calendar with constant communication and follow-up

  • Assisting with planning, set-up, organization, and seamless orchestration of small to large-scale events

  • Fielding heavy call volume and handling all correspondence on behalf of the CEO

  • Monitoring business expenses, managing all required travel itineraries, coordinating bill pay, etc.

  • Coordinating travel itineraries both domestic and abroad

  • Arranging meetings and booking conference rooms

  • Serving as an all-around gatekeeper to CEO

  • Full execution of all special requests, both business and personal, as well as the ability to handle multiple projects with ease

  • Additional duties upon request with a constant need for overriding flexibility and desire to exceed all expectations

Requirements:

  • Minimum 4-year degree from accredited college or university

  • Minimum 5-7 years related experience as an Executive Assistant

  • Excellent references required from both current and previous employers

  • Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency a MUST

  • Dedication to responsibilities; proactive and dedicated attitude; willingness and eagerness to succeed at all costs

  • Detail-oriented

  • Ability to think outside the box

  • Superb English communication skills, both written and verbal; Spanish is a huge plus!

  • Fast learner with the ability to easily grasp and understand new concepts.

  • Incredibly tech and computer savvy.

  • Polished, poised, and professional in both mindset and manor; always use of utmost discretion.

  • Flexibility in scheduling; willingness to work overtime.

  • Ability to manage multiple challenging personalities and high-stress environments.

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