South Motors Executive Assistant / Project Manager in Miami, Florida
We are searching for an experienced Executive Assistant / Project Manager to assist with the day-to-day responsibilities of running a business and personal endeavors. The job requires incredible organization skills and attention to detail for an ever-changing business calendar and complex schedule.
The ideal candidate will be a savvy, proactive, and dedicated individual to best assume the role. The Executive Assistant will be engaged in every aspect of the day-to-day life thus will need to be highly trustworthy and confidential. Superior client relationship management and incredible customer service skills are a must.
Responsibilities include, but are not limited to:
Maintaining a busy and ever-changing calendar with constant communication and follow-up
Assisting with planning, set-up, organization, and seamless orchestration of small to large-scale events
Fielding heavy call volume and handling all correspondence on behalf of the CEO
Monitoring business expenses, managing all required travel itineraries, coordinating bill pay, etc.
Coordinating travel itineraries both domestic and abroad
Arranging meetings and booking conference rooms
Serving as an all-around gatekeeper to CEO
Full execution of all special requests, both business and personal, as well as the ability to handle multiple projects with ease
Additional duties upon request with a constant need for overriding flexibility and desire to exceed all expectations
Minimum 4-year degree from accredited college or university
Minimum 5-7 years related experience as an Executive Assistant
Excellent references required from both current and previous employers
Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency a MUST
Dedication to responsibilities; proactive and dedicated attitude; willingness and eagerness to succeed at all costs
Ability to think outside the box
Superb English communication skills, both written and verbal; Spanish is a huge plus!
Fast learner with the ability to easily grasp and understand new concepts.
Incredibly tech and computer savvy.
Polished, poised, and professional in both mindset and manor; always use of utmost discretion.
Flexibility in scheduling; willingness to work overtime.
Ability to manage multiple challenging personalities and high-stress environments.