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CVS Health Administrative Assistant in Massachusetts

Job Description

CVS Kidney Care, a new CVS Health company, has been launched as part of the company’s portfolio of initiatives to transform health care and make a real difference in the lives of people impacted by chronic kidney disease. At CVS Kidney Care, we put the patient at the heart of everything we do. We are based on a culture of courage that rewards innovative thinking and bold action; we seek people who are ready for an entrepreneurial environment where ownership is empowered at all levels, ambiguity is actively embraced in order to accelerate innovation, and where all colleagues are committed to act as one team in service to our goals. If you have a customer-first mindset, and desire the opportunity to have a meaningful impact on the people we serve, CVS Kidney Care might just be the next best step in your career.This is an exciting opportunity to provide administrative support to a high-level Executive team. The ideal candidate for this position will have exemplary planning and time management skills and can organize and manage calendars and keep scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team building and engagement activities. 1. Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars. 2. Arranges and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, serve as first-line of defense with the high volume of communications of phone and email. 3. Arrange travel and all accommodations including comprehensive and detailed itineraries. 4. Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner. 5. Partner with Operations to coordinate on-boarding and off-boarding of employees and consultants, including hardware installation request/repair, space planning, etc. 50%6. Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff. 7. Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink. 8. Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc. 9. Prioritize and track deliverables, manage project timelines, deadlines and requests. 10. Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence. 30%11. Manage special projects as designated and assist other department members as necessary and acts as back up for other assistants on team. 20%

Required Qualifications

• 10+ years administrative supporting senior leadership• Experience with Microsoft Office tools such as Word, Excel, Outlook and PowerPoint• Previous experience maintaining executive’s phone, calendar, work and travel schedules using Microsoft Outlook1. Leadership – Anticipating and Innovating2. Leadership – Collaborating for Results3. Leadership – Creating a World Class Workforce4. General Business – Applying Reasoned Judgement5. General Business – Consulting for Solutions6. General Business – Maximizing Work Practices

Preferred Qualifications

• Strong interpersonal skills, including a professional phone manner and in-person presence• Proficient with Microsoft Office programs including Outlook, Word, and Excel with advanced knowledge of PowerPoint• Ability to work with and maintain confidential information• Experience taking detailed notes and extracting action items


HS or equivalent required; associates degree preferred

Business Overview

At CVS Health, we are joined in a common purpose: helping people on their path to better health. We are working to transform health care through innovations that make quality care more accessible, easier to use, less expensive and patient-focused. Working together and organizing around the individual, we are pioneering a new approach to total health that puts people at the heart.

We strive to promote and sustain a culture of diversity, inclusion and belonging every day. CVS Health is an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion based on race, ethnicity, sex/gender, sexual orientation, gender identity or expression, age, disability or protected veteran status or on any other basis or characteristic prohibited by applicable federal, state, or local law. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply for CVS Health job opportunities.