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University of Kansas Special Collections Cataloging Coordinator in Lawrence, Kansas


Job Title:

Special Collections Cataloging Coordinator



Primary Campus:

University of Kansas Lawrence Campus

Job Description:

Professional Responsibilities (70%)

  • Manages daily cataloging operations, including supervision of staff, distribution of materials to department staff, serving as a resource for cataloging questions, and carrying out quality control.

  • Provides original and complex copy cataloging for materials published in multiple languages in Spencer Research Library’s collections according to national & local standards.

  • Manages and resolves issues identified during database cleanup projects.

  • Recruits, trains, supervises, and evaluates the work of the Special Collections Cataloging Unit staff and student assistants.

  • Establishes cataloging priorities for collections material based on unit resources and organizational needs, including determining appropriate levels of treatment for groups of materials.

  • Maintains awareness of best practices and emerging standards/technologies related to special collections cataloging.

  • Along with the four other unit heads in the Department, serves as a member of the Department’s Management Team, a peer body that oversees the planning and administrative functions of the Department. Works closely with the other unit heads in the Department and staff throughout the libraries on matters relating to published materials in Spencer.

  • Demonstrates a commitment to advancing diversity efforts and contributes to an inclusive environment.

Research (20%)

  • Contributes to the profession's collective knowledge by engaging in scholarly research activity. Research may involve the publication of articles, books, book reviews, grant-supported inquiry, or editorial work.

Service (10%)

Req ID (Ex: 10567BR) :



The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Civil Rights & Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).

Contact Information to Applicants:

Mike Broadwell, mikebr@ku.edu

Position Number:


Required Qualifications:

  1. ALA-accredited MLS or equivalent from a foreign institution by date of appointment.

  2. Minimum of two years’ experience cataloging a variety of bibliographical formats, including but not limited to: monographs, serials, sound recordings, visual materials, etc.

  3. Demonstrated experience with common cataloging standards, e.g., Resource Description and Access (RDA), Library of Congress Subject Headings (LCSH), MARC21 formats, etc. as evidenced by application materials.

  4. Supervisory experience as evidenced by application materials.

Employee Class:


Advertised Salary Range:

Minimum $54,000, commensurate with experience



Preferred Qualifications:

  1. Two years supervision of full-time staff.

  2. Knowledge of bibliographic description for rare materials.

  3. Demonstrated proficiency and capability with information technology systems in the context of a research library, e.g. OCLC, Voyager, RDA Toolkit, Catalogers’ Desktop.

  4. Demonstrated project management, organizational, analytical, and problem solving skills.

  5. Familiarity with non-MARC metadata standards and encoding schemes such as Describing Archives: A Content Standard (DACS), Encoded Archival Description (EAD), and Dublin Core.

  6. Reading knowledge of at least one western European language other than English.

  7. Excellent oral and written communication skills, strong attention to detail and the ability to work independently, collaboratively, and in teams.

Position Overview:

This position requires working on-site. However, limited remote work may be possible.

The University of Kansas Libraries seeks an experienced, enthusiastic and innovative individual to develop, document and implement workflows that will provide effective bibliographic control of special collections materials in order to increase discoverability of these valuable materials for research, teaching and learning. The Special Collections Cataloging Coordinator serves as the supervisor of the Special Collections Cataloging Unit, reporting to the Head of Cataloging & Archival Processing.

The KU Libraries’ Special Collections Cataloging Unit catalogs materials in a wide variety of formats, including contemporary and rare books, early printed books, artists’ books, maps, serials, audiovisual materials, etc., for KU Libraries’ Kenneth Spencer Research Library. This Special Collections Cataloging Coordinator position supervises full-time staff, student assistants, and oversees the training and work assignments of other Department staff assisting with the Unit’s projects.

The University of Kansas Libraries support a safe and inclusive environment for all members of our diverse communities at KU. We are committed to building a diverse and pluralistic workforce and strongly encourage applications from diverse candidates. This position will demonstrate a commitment to advancing diversity efforts in the Libraries and contributes to an inclusive environment.

This is a full-time, 12-month, tenure-track faculty position. Rank considerations are based on professional performance, research, and service experience sufficient to qualify for appointment at the rank of Assistant Librarian or Associate Librarian.

See the Libraries Criteria for Academic Ranks document: http://policy.ku.edu/libraries/criteria-academic-ranks-library-faculty

Additional information about the Libraries promotion and tenure procedures can be found at the following website: http://policy.ku.edu/libraries/promotion-and-tenure-procedures-faculty-university-kansas-libraries



Application Review Begins:


Anticipated Start Date:


Additional Candidate Instruction:

A complete online application includes:

  1. Cover letter addressing how you meet the required and preferred qualifications.

  2. Resume.

  3. Contact information for three professional references (including at least one previous or current supervisor).

  4. Completion of the online application.

In addition to the materials above, learning about each applicant's contribution and engagement in areas of diversity is an important part of KU's mission. As a result, applicants will be presented the following question at the time of application. The response must be within 4,000 characters or less:

  • Describe your experiences working with people from diverse backgrounds, and explain how those experiences reflect your commitments to diversity, equity, and inclusion.

Application review begins Monday, January 3, 2022. To ensure consideration, apply no later than Sunday, January 2, 2022.


Cataloging & Archival Processing