Sutter Health Administrative Coordinator (Full Time, Day) in Lafayette, California


Job Summary

This position oversees and/or performs a wide variety of administrative, secretarial and program support activates on behalf of the department(s) senior management team. Servers as primary point of operational and administrative contacts with internal and external staff, patients and vendors. Manages special projects which may include data collection, report generation, maintenance of department files and outlook schedules. May be assigned to work on complex and confidential issues.



HS Diploma required or equivalent education/experience.

Associate's preferred or equivalent education/experience.

Bachelor's preferred or equivalent education/experience.

Licensures and Certifications

Administrative Assistant Certification preferred.


2-4 years of experience working as an administrative coordinator or administrative support role required, preferably in a healthcare environment.

Advance education and minimum of 5 years of experience is highly desired for some departments, refer to your department addendum.

Skills and Knowledge

Demonstrated knowledge of data entry, word processing, window applications, spreadsheets and/or databases

Knowledge of Sutter Health System and/or other healthcare organizations is strongly desired

Proficiency with Word, Excel, Access is required

Proficiency with Outlook features of Public Folders, E-Mail and calendaring in multiple calendar

Excellent communication skills (verbal, written and listening) with ability to work effectively across the organization, especially in situations requiring instructing, persuading, negotiating, resolving conflict, and advising.

Ability to perform complex tasks, prioritize multiple projects, and work under pressure to meet deadlines in a fast-paced environment

Ability to type 50-60+ wpm

Highly proficient in all applications of Microsoft Office, with an emphasis on Excel, PowerPoint, Visio, Word and Outlook

Must be proficient in grammar, spelling, punctuation and proofreading

Must have strong organizational skills

Strong interpersonal skills with the ability to work with and collaborate across the organization as needed

Ability to maintain composure during challenging interpersonal interactions

Ability to process requests quickly, accurately, and consistently with minimal supervision

Applies moderate mental application and concentration to handle multiple interruptions

Ability to work with others in a flexible and cooperative manner

Basic math skills for completing and auditing expense reports

Ability to maintain confidential and sensitive information according to organizations policies

Must be able to work independently with minimum supervision

Primary Location: California, East Bay, Lafayette

Organization: Sutter East Bay Medical Foundation

Employee Status: Regular

Benefits: Yes

Position Status: Non-Exempt

Union: No

Job Shift: Day

Shift Hours: 8 Hour Shift

Days of the Week Scheduled: Monday-Friday

Weekend Requirements: None

Schedule: Full Time

Hrs Per 2wk Pay Period: 80

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, marital status, sexual orientation, registered domestic partner status, sex, gender, gender identity or expression, ancestry, national origin (including possession of a driver's license issued to individuals who did not present proof of authorized presence in the U.S.), age, medical condition, physical or mental disability, military or protected veteran status, political affiliation, pregnancy or perceived pregnancy, childbirth, breastfeeding or related medical condition, genetic information or any other characteristic made unlawful by local, state, or federal law, ordinance or regulation. External hires must pass a background check/drug screening. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state, and local laws, including but not limited to the San Francisco Fair Chance Ordinance.