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Southeast Alaska Regional Health Consortium Executive Assistant VP Clinics (2021-5033) in Juneau, Alaska

About Us:SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.Working at SEARHC is more than a job, itis a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health, dental, and vision benefits, life insurance and long and short-term disability, and more.Job Overview:To provide administrative and clerical assistance to the VP of Clinics. This assistance includes all communications that involve the office, maintains schedules, records meeting discussions and provides minutes, arranges travel, coordinates and monitors special projects.Responsibilities:Provides and assures continuous provision of timely, accurate, professional and courteous administrative support.Maintains the calendar. Coordinates meetings, travel and/or conference arrangements and resolve conflicting demands. Schedules and coordinates meetings, prepare agendas, arrange catering and sets up audio and visual equipment. Takes and prepares minutes as needed.Anticipates needs based on the VP schedule and pro-actively prepares their schedule.Organize and maintain files.Run daily/weekly/monthly/yearly data reportsProduces, proofreads, and edits documents and presentation materials using broad-based computer software utilization skills. Provide project support as requested by VP - projects include; operational reports, business plans, financial data, etc.Screens, directs, and responds to incoming calls and inquiries. Responds to, and manages appropriately, patient, staff, and provider complaints, suggestions, and compliments. Processes payment invoices, and manages purchasing cards. Collaborate as a team member with other Executive Administration and their assistants in order to provide services. Interfaces with high-level internal/external contacts requiring considerable discretion and initiative.Performs other duties necessary to provide a smooth and effective administrative function.Knowledge, Skills and Abilities:Knowledge:Advanced knowledge of computer word-processing applications.Knowledge of computer and spreadsheet applications.Knowledge of customer service principles and processes.SkillsStrong organizational and analytical skills.Strong interpersonal skills.Excellent oral and written communication skills.AbilitiesAbility to perform multiple complex administrative processes simultaneously, independently, and with a high degree of confidentiality.Ability to communicate in a clear, concise, and effective manner both in written form and orally.Ability to analyze problems and propose logical solutions while maintaining confidentiality of information and processes. iPreference is given to Alaska Native/American Indian applicants who meet minimum requirements according to the provisions of P.L. 93-638.i**We are an equal employment opportunity employer**i