CVS Health Executive Assistant, SVP Medicare in Hartford, Connecticut
Bring your heart to CVS Health. Every one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand — with heart at its center — our purpose sends a personal message that how we deliver our services is just as important as what we deliver. Our Heart At Work Behaviors™ support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable.
This is an exciting opportunity to provide executive administrative support to the President of Medicare at Aetna. The ideal candidate will be a motivated, self-starter with exemplary planning and time management skills as well as the ability to work with limited direction and supervision. The selected candidate will be instrumental in management of a complex calendar, tracking key deliverables and leading the coordination of travel and expenses. This candidate must have superior written and verbal communication skills and an ability to interact with professionals at all levels of the organization while maintaining confidentiality and exercising discretion. S/he must be highly proficient with Microsoft Office programs including Outlook, Word, Excel, and have advanced knowledge of PowerPoint. The ideal candidate will have the ability to be flexible with their schedule, accommodating additional overtime hours as necessary to meet business demands. This position is a full time office based position (5 days per week) located in the Hartford, Connecticut office. Responsibilities:
• Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars. • Arrange and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility and manages the high volume of communications of phone and email. • Arrange travel and all accommodations including comprehensive and detailed itineraries. • Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner. • Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior leaders. • Responsible for executing complex meeting/event preparation, including (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink. • Coordinate on-boarding and off-boarding of leaders, consultants, and colleagues, including hardware installation request/repair, space planning, etc. • Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc. • Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools. • Create and edit presentations, agendas, spreadsheets, communications, databases, and reports. • Prioritize and track deliverables, manage project timelines, deadlines and requests. • Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence. • Manage special projects as designated and assist other department members as necessary. • Perform other duties as assigned and assist with special projects as needed.
Required Qualifications :
• 10+ years administrative supporting senior leadership. • Experience with Microsoft Office tools such as Word, Excel, Outlook and PowerPoint. • Previous experience maintaining executive’s phone, calendar, work and travel schedules using Microsoft Outlook.
Preferred Qualifications :
• Strong interpersonal skills, including a professional phone manner and in-person presence. • Highly proficient with Microsoft Office programs including Outlook, Word, and Excel with advanced knowledge of PowerPoint. • Ability to work with and maintain confidential information. • Experience taking detailed notes and extracting action items. • Ability to understand priorities and adjust meetings and content appropriately. • Ability to work independently.
Bachelor's degree or equivalent work experience.
The typical pay range for this role is:
$21.01 - $51.54
This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above. In addition to your compensation, enjoy the rewards of an organization that puts our heart into caring for our colleagues and our communities. The Company offers a full range of medical, dental, and vision benefits. Eligible employees may enroll in the Company’s 401(k) retirement savings plan, and an Employee Stock Purchase Plan is also available for eligible employees. The Company provides a fully-paid term life insurance plan to eligible employees, and short-term and long term disability benefits. CVS Health also offers numerous well-being programs, education assistance, free development courses, a CVS store discount, and discount programs with participating partners. As for time off, Company employees enjoy Paid Time Off (“PTO”) or vacation pay, as well as paid holidays throughout the calendar year. Number of paid holidays, sick time and other time off are provided consistent with relevant state law and Company policies. For more detailed information on available benefits, please visit jobs.CVSHealth.com/benefits
CVS Health requires certain colleagues to be fully vaccinated against COVID-19 (including any booster shots if required), where allowable under the law, unless they are approved for a reasonable accommodation based on disability, medical condition, religious belief, or other legally recognized reasons that prevents them from being vaccinated.
You are required to have received at least one COVID-19 shot prior to your first day of employment and to provide proof of your vaccination status or apply for a reasonable accommodation within the first 10 days of your employment. Please note that in some states and roles, you may be required to provide proof of full vaccination or an approved reasonable accommodation before you can begin to actively work.
CVS Health is committed to recruiting, hiring, developing, advancing, and retaining individuals with disabilities. As such, we strive to provide equal access to the benefits and privileges of employment, including the provision of a reasonable accommodation to perform essential job functions. CVS Health can provide a request for a reasonable accommodation, including a qualified interpreter, written information in other formats, translation or other services through ColleagueRelations@CVSHealth.com If you have a speech or hearing disability, please call 7-1-1 to utilize Telecommunications Relay Services (TRS). We will make every effort to respond to your request within 48 business hours and do everything we can to work towards a solution.
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