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DARCARS Tag and Title Coordinator in Frederick, Maryland

Position Summary:

DARCARS Automotive Group endeavors to secure a highly engaged, detail-oriented, and self-sufficient Coordinator, Tag & Title to ensure the timely and accurate processing of vehicle titles through a solid understanding of industry best practices and in compliance with relevant laws and company policy.

In this role, you'll:

  • Interact with customers and store, regulatory agency, and bank personnel to resolve title issues

  • Manage customer inquiries and requests

  • Work with Sales & Finance Managers/Directors on title-related matters


  • Prepare tax and title documents

  • Confirm negotiability of title documents and report discrepancies

  • Review incoming titles for accuracy with lien holder, VIN, odometer reading, etc; confirm releases of liens

  • Verify funds have been collected and correct lienholder paid off before processing

  • Prepare legal transfer documents for the MVA; verify and enter any fees assigned to a vehicle

  • Bill out dealer trades and prepare Certificate of Origin

  • Maintain an accurate temporary and out of state tag log Monthly U/C title reconciliation

  • Conduct physical inventory reconciliation (Month End) Monthly U/C title reconciliation

  • Maintain assigned schedules (MVA and Out of State)

  • Calculate and issue MVA refund checks

  • Reassign titles to the appropriate dealership

  • Responsible for MVA bundle reconciliations and customer refund checks in accordance with the general ledger

  • Maintain list of all outstanding title work


  • Submits all legal transfer work to MVA, both electronically and physical documents

  • Register vehicles within the 30-day time frame allotted from MVA

  • Verify acceptance of title in state for which it is filed

  • Maintain inventory of unissued state-owned license plates

  • Maintain current knowledge of MVA regulations regarding vehicle titles for each state in which vehicles are processed

  • Understands and follows corresponding state title processing guidelines

For this role, you'll need:

  • You have a minimum of 2 years of experience in tag and title work

  • You are computer savvy with a full working knowledge of Reynolds and Reynolds and the current ETR system

  • You have demonstrated a commitment to process improvement, innovation, and excellence

  • You have an interest in and willingness to participate in the company?s volunteer community service projects

  • You are persistent and have a sense of humor

  • You are hungry, humble and smart

This job description is an overview of the primary accountabilities for this position. It is not intended to create an employment contract nor present as an exhaustive list of duties. The requirements of this position are subject to change based on the needs of the organization.

keywords: automotive, auto, automotive accounting, accounting, tag and title, DMV, titling, title work