Our Ability Jobs

Working Title: Payroll Coordinator

Job Class: Accounting Technician

Agency: Mn State Academies

• Job ID : 80307

• Location : Faribault

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 11/12/2024

• Closing Date : 11/25/2024

• Hiring Agency/Seniority Unit : Mn State Academies / Mn State Academies-AFSCME

• Division/Unit : Minnesota State Academies / Business Office

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $22.57 - $31.89 / hourly

• Classified Status : Classified

• Bargaining Unit/Union : 207 - Technical/AFSCME

• Work Area : MSA Fiscal Services

• FLSA Status : Nonexempt

• Re-Posting : Yes

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

We are seeking a skilled and detail-oriented individual to join our MN State Academies Fiscal Services team as a payroll coordinator.

• Thisposition plays a crucial role in providing payroll related accounting work for Minnesota State Academies (MSA). The position is primarily responsible for payroll processing through SEMA4. Main job duties include processing payroll to ensure MSA employees are accurately and timely paid, manage salary adjustments, auditing all payroll related transactions, running payroll reports, SEMA4 Labor funding distribution to ensure proper allocation to accounts and perform other general payroll related tasks. This position ensures that payroll completion schedules are maintained and adhered to by staff and that users receive direction as needed. The incumbent coordinates and resolves payroll issues with Human Resource, Finance Director, MMB Central Payroll, employees, supervisors, and managers. This position is onsite on the MSAD campus.

Job Duties Included but not limited to:

• Reviewing, analyzing, and validating employee timesheets and resolving discrepancies

• Calculating and processing payroll adjustments

• Ensuring business expense reimbursements are accurately documented and processed in a timely manner

• Verify FMLA eligibility for the HR Specialist

• Ability to maintain a high level of integrity and confidentiality.

• Other duties as assigned.

Minimum Qualifications

Candidates must clearly demonstrate all of the following qualifications in their resume.

• This position requires a minimum of one (1) year of payroll processing experience.

Experience must include the following:

• Experience with reviewing, reconciling and analyzing payroll transactions.

• Skills in customer service sufficient to provide prompt, courteous and accurate information to employees in person, on the phone, in virtual meetings, and through e-mail and other written correspondence.

• Ability to use word processing, spreadsheet, and other software applications to prepare reports, letters, and other related documents. Ability to check input and output data for completeness, accuracy, and discrepancies.

• Strong attention to detail and high degree of accuracy working with numbers

• Strong organizational and multitasking abilities

• Ability to interpret and explain payroll policies, procedures, and practices

Preferred Qualifications

• Knowledge of state personnel, laws, rules, policies and procedures as they apply to payroll.

• Knowledge of applicable bargaining unit agreements/plans related to payroll.

• Work experience with SEMA4, SWIFT or similar payroll applications.

• Familiarity with State’s appropriation, budgetary, and accounting systems.

• Knowledge of American Sign Language (ASL)

Physical Requirements

• Ability to lift up to 50 pounds (with assistance) and be able to sit, stand and walk throughout the workday/work shift.

Additional Requirements

This position requires successful completion of the following:

• Employment is contingent upon results of Criminal Background Check Screening and approval by the MSA Board

• Attainment of Intermediate level skills in American Sign Language (ASL) within 4 years

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.