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HERC: Metro New York & Southern Connecticut Engineering Clerk, Sr. - Grade 6 in Einstein/Resnick - Bronx, New York

Employer Name: Albert Einstein College of Medicine

Answer telephones and disseminate information to callers, take messages and transfer call to the appropriate individuals; Schedule appointments and meetings for Senior Engineering/Facilities Management staff; Make necessary arrangements in connection with scheduled meetings including travel reservations and refreshments; Frequently take detailed written meeting minutes and notes and may transcribe into official meeting minutes; Independently prepare non-routine correspondence; Obtain and provide complex data and information; Set up and maintain files; Utilize computed based programs to type, submit and track purchase orders, check requests, petty cash vouchers, reimbursement forms for business expenses, work orders, etc.; Order and maintain supplies, as needed; Create new work orders in the work order system and enter updates including labor and materials information, as required; Track work orders in the work order system and respond to inquiries; Run reports from the work order system; Resolve invoice and purchase order discrepancies with Accounts Payable, Coordinate the creation of bid packages including typing the bids and compiling the information; May instruct staff in standard policies and procedures; Compile complex periodic reports; Read and route mail; Perform other related duties as assigned.