Job Information
Dubai Holding Executive - Facilities Management (Dubai Holding Real Estate) in Dubai, United Arab Emirates
J Job Purpose
The job holder will be responsible for administrative and operational functions related to facility management (FM) to ensure a safe and functional work environment and in turn maintain professional standards, confidentiality and integrity at all times.
Key Accountabilities
Provide support to the section head in various administrative tasks , such as scheduling meetings, preparing documents and reports, maintaining files and records, and handling correspondences related to Facility Management for seamless operation.
Conduct regular inspections of the facility to identify maintenance needs, safety hazards, and compliance with regulations. Document findings and co-ordinate necessary corrective actions.
Track and monitor FM-related complaints, while ensuring accurate documentation and recording of space allocations and fit-outs (both onsite and offsite) activities are maintained.
Co-ordinate FM operations, including maintenance, repairs, security, cleaning, and safety procedures, to ensure that facilities are well-maintained, compliant with regulations, and meet the organization's needs.
Assist in tracking work orders, monitoring contractor performance and ensuring compliance with regulations and standards to maintain high-quality facility operations.
Assist in space planning and utilization efforts by gathering data on space requirements, managing office relocations, renovations, and other space-related projects to ensure efficient space utilization and a productive work environment.
Provide support in the co-ordination with various departments to determine their space requirements and optimize the use of available space.
Prepare reports and presentations by gathering data, conducting research, and organizing information related to facility management for providing the information to the management for making informed decisions.
Support the Section Head in ensuring full compliance with the company established operational and administrative policies, Processes and procedures.
Stay informed about relevant regulations, codes and standards related to facility management.
Qualifications, Experiences, Skills:
• Graduate in Business Management/Administration.
Job Specific Skills:
Proficiency in Ms. Office
Strong team orientation and exceptional work ethic.
Excellent communication skills - Be able to communicate with team members, stakeholders and external partners
Be able to manage FM budgets and track expenses.
Problem-solving abilities, with lots of initiative and drive, a strong sense of internal control and a keen eye for details and process improvements
Proficiency in managing relationships with external vendors, contractors, and service providers involved in facility maintenance, repairs, renovations, and equipment installations.
Strong interpersonal and people management skills.
Strong ethical values.