Our Ability Jobs

Job Purpose:

The job holder will effectively manage administration and operational activities of the section including adhoc projects in turn maintaining professional standards, confidentiality, and integrity at all times with regards to departmental activities.

Key responsibilities:

• Provide admin duties to the section head and maintain schedules - including scheduling travel and conferences, making appointments, and making changes to appointments, record, and relay accurate timely messages from clients on telephones, email and/or hand given and provide adequate information where needed to ensure proper communication between the teams.

• Maintain logs and database of various files relevant to section head office for an efficient work environment and secure an effective system for the tracking and retrieval of the files/ documents/ e-documents or other information. Secure and maintain confidentiality of important documents.

• Maintain inventory for office supplies and stationery items, including printing requirements for company letterheads, company envelopes, business cards, etc. as and when required. Raise relevant PR (Purchase requisitions) for same and ensure timely reconciliation with Finance team.

• Follow-up on messages, issues and conduct various administration tasks through effective coordination thus ensuring on time completion of work in an effective manner.

• Provide suggestions and recommendations to increase the effectiveness and efficiency of team section through suggesting improvements areas to each function as well coordination and communication between support and business functions related to any improvement initiatives.

• Support the team in ensuring full compliance with the company established operational and administrative policies, processes and procedures.

• Prepare relevant reports as and when required by Section Head for providing the information to the management for making informed decisions.

Education:

• Bachelor’s degree in Business Management/Administration or equivalent.

Experience:

• Min. 2 to 4 years' experience in Administration / Management.

Job Specific skills:

• Strong team orientation and exceptional work ethic.

• Excellent communication skills

• Problem-solving abilities, with lots of initiative and drive, a strong sense of internal control and a keen eye for details and process improvements.

• Strong interpersonal and people management skills.