Job Information
Dorsey & Whitney LLP Office Manager in Des Moines, Iowa
Office Manager
We are seeking anOffice Managerin our Des Moines office. In this role, you will partner with the office leadership to oversee the daily office operations. In addition, you will foster positive relationships with attorneys and business professionals, while supervising, recruiting, and hiring, as well as assisting with attorney recruiting, financial management, and office operations. Do you have strong administrative, management and leadership abilities? If so, and you enjoy leading in a fast-paced professional environment, then we would appreciate hearing from you.
Key Responsibilities Include:
Assess office needs and concerns through regular meetings with office leadership, lawyers, and business professionals.
Manage support services, including determining appropriate staffing levels, obtaining necessary approvals, partnering with Human Resources to recruit for open positions, and updating job descriptions as needed.
Provide orientation and training to all business professionals regarding firm policies and office procedures and coordinate training for job-specific requirements.
Conduct employee evaluations, administer merit increases, and counsel employees who are not meeting the firm’s standards.
Coordinate work allocation within the office and the workload, including overtime, of individual employees.
Consult with employees to assist in resolving problems, and, where appropriate, act as spokesperson in dealing with attorneys.
Act as primary contact between the Des Moines office and Dorsey Administration by answering questions and facilitating problem solving.
Support and advance the Firm’s dedication to diversity and inclusion.
Develop programs for maintenance and improvement of employee morale.
Assist with budget planning and monitoring office expenses.
Review and approve expense reimbursements in accordance with firm policies.
Oversee trust account reconciliation with Dorsey Accounting department. Record and forward client payments to lockbox for posting. Deposit client checks for retainer in local bank.
Oversee office checking account reconciliation and submit checking account reimbursement requests.
Assist with on-campus recruiting and act as contact for law school placement offices.
Work with Des Moines Office Head and Lawyer Recruiting Department to schedule interviews, coordinate travel, and facilitate evaluations for all lateral associates and summer associates.
Conduct summer associate orientation and assist with organizing social activities.
Assist the Marketing department with event management, including seminars, receptions, and special events.
Assist with office sponsorships, including obtaining appropriate approval, submitting paperwork, and monitoring office marketing budget.
Assist with processing Foundation applications and renewals.
Act as liaison between the Des Moines Office and Building Management communicating facilities and security requirements and updates.
What we’re looking for:
Bachelor’s degree and at least 5 years of related supervisory/management experience, preferably in a law firm.
Successful experience in implementation of management policies, practices, procedures, and systems.
Strong administrative, management and leadership abilities.
Strong collaboration skills and ability to provide general management direction and strategic guidance to lawyers, managers, and business professionals.
Ability to anticipate and identify problems/issues; recommend and implement solutions/alternative courses of action.
Ability to maintain confidentiality with sensitivity and discretion, sometimes dealing with difficult management decisions and situations.
Strong client service focus and commitment to Dorsey’s values of diversity and inclusion.
Excellent conflict management, coaching and interpersonal skills.
Excellent oral and written communication skills.
Ability to maintain effective working relationships with all levels of Firm personnel in a team environment.
Ability to facilitate individual and group meetings.
Ability to meet deadlines, synthesize information, delegate, follow up and monitor projects.
Ability to manage multiple priorities and projects; ability to work under pressure.
Ability to meet deadlines, synthesize information, delegate, follow up and monitor projects.
Excellent technical skills, including Microsoft Office (Word, Excel, Outlook).
About Dorsey:
Dorsey & Whitney is an AmLaw 100 international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.
Dorsey offers a competitive pay and benefits package including comprehensive medical, dental, and vision insurance; domestic partner benefits (for same-sex and opposite-sex domestic partners); life insurance; short-term and long-term disability coverage; a generous paid time off policy; retirement savings plan; profit sharing contribution; paid holidays; paid parental leave; paid volunteer day; adoption assistance; back-up child care program; dependent care assistance; well-being programs and activities; transportation assistance; a 24/7 confidential employee assistance program. (Some benefits are subject to eligibility criteria).
Dorsey values the strength that comes from a diverse and inclusive workplace. It contributes to the success of our people and our clients and enriches our experience. We believe that everyone should feel at home and part of our community. We encourage individuals with diverse backgrounds and experiences to apply.
One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:
Mansfield Certification Plus (Diversity Lab)
Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
100% rating on the Corporate Equality Index (Human Rights Campaign)
Gold Standard Certification (Women in Law Empowerment Forum)
Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)
Reasonable Accommodations:
Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.
How to Apply:
Dorsey & Whitney LLP accepts online applications. Please go to the “Careers” section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey’s online application form. We are unable to accept application materials by mail or email.
Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.
Dorsey & Whitney LLP participates in E-Verify.
Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.
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Office Location:
Des Moines, IA