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Carollo Engineers Senior Marketing Coordinator in Costa Mesa, California


Carollo Engineers is a nationally recognized engineering firm specializing in the planning, design, and construction of water and wastewater facilities. We are seeking a Senior Marketing Coordinator to join our team.

The Senior Marketing Coordinator leads coordination of mid-to high-level pursuits and works closely with the applicable pursuit team and business development team members to build Carollo’s brand with external clients (in the form of proposals, statements of qualification, interviews, brochures, fact sheets, etc.). Must be proficient in coordinating activities of a diverse team, storyboarding proposals, delegating tasks to team members, retrieving information from the customer relationship management (CRM) database, and writing and editing non-technical proposal sections. Other responsibilities include general business development support, opportunity updates in the CRM, and internet research. This role requires strong attention to detail and organizational skills, excellent verbal and communication skills, and the ability to juggle multiple assignments concurrently while meeting deadlines.


  • Coordinates mid- to high-level pursuits

  • Leads interview preparation, including storyboarding, rehearsal coordination, and coordination with external vendors

  • Tailors deliverables to pursuits and clients

  • Provides red team review of mid- to high-level pursuits, as needed

  • Stays up-to-date with industry developments and tools, and disseminates this information to associated team members

  • Leads research and writing of non-technical proposal sections

  • Proofreads and edits technical and non-technical documents for accuracy and consistency

  • Lays out and edits proposals in InDesign

  • Manages production of deliverables associated with proposals and other business development efforts in conformance with company standards

  • Coaches marketing staff and others in the company on pursuit process and best practices

  • Assists with CRM maintenance

  • Updates/maintains applicable opportunity and other CRM records in coordination with Regional Marketing Manager

  • Creates CRM business development reports related to active pursuits

  • Assists with opportunity and proposal tracking, which includes screening of RFPs and internet research

  • Provides general business development support to facilitate regular client contact by client service managers, project managers, and technical practice representatives


  • 4 to 7 years of experience in marketing

  • High School Diploma

  • Ability to manage multiple deliverables simultaneously

  • Demonstrated ability to anticipate potential problems and offer solutions

  • Excellent organizational, prioritization, and time management skills

  • Very strong written and verbal communication skills

  • Demonstrated ability to delegate tasks and coach other marketing staff

  • Proficient in Adobe Creative Cloud and Microsoft Office products

  • Knowledge of industry, sales, and marketing process

  • Demonstrated understanding of leadership principles

  • Experience working with a CRM

Preferred Qualifications

  • Knowledge of consulting engineering industry, sales, and marketing process

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EOE including disability/veteran

Job Locations US-CA-Costa Mesa | US-CA-Los Angeles

ID 2020-1407

Category Marketing

Type Regular Full-Time