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LSEG Senior Executive, PMO Support, Group Transformation in Colombo, Sri Lanka

Role Profile

Role Description

Reporting to the PMO Team Lead, the PMO Support role provides data management, collation and reporting services to the PMO function. The role sits within a Portfolio division reporting to the divisional PMO Team Lead.

Working closely with both PMO Leads and PMO Analysts, the PMO Support role is responsible for gathering, collation, calculation and presentation of Management Information (MI) related to the management of LSEG’s change projects and programmes, in line with LSEG’s relevant process and standards. The LSEG Project Management Policy defines the approach that must be followed by all projects, and details of the approach are documented in the Change Framework, which defines governance, processes and artefact templates. The Change Framework is used for all LSEG projects and project data is held in the Clarity PPM tool for ease of reporting.​​​​​​​

The role acts as a key support function and acts as first-line QA by monitoring the quality of data, ensuring this is maintained up to date and complete before being presented to senior stakeholders.

Working within the Portfolio, the PMO will support the Project Managers and the PMO team to ensure adoption and alignment to the Change Framework, provide data collation and reporting support and data administration and assurance.

NOTE: depending on current demand, the PMO Support role may be aligned with supporting a specific programme on an ad hoc basis.

Key Responsibilities

Adoption and alignment to the Change Framework

  • Adopt and embed best practice into all new projects through the alignment to the Change Framework for both Agile and Waterfall projects

  • Produce the required artefacts for the various stage gates as defined in the Change Framework and retain these centrally as well any associated approvals

  • Make sure that when a project deviates from the defined stage gate criteria, that the exceptions process is followed and approved by the Portfolio PMO

  • Act as a Change Framework Champion across the stakeholder community for your projects

  • Provide input into the continuous improvements process based on feedback from your stakeholder community

Data Collation and Reporting

  • Work with PMO Leads and/or PMO Analysts to ensure completeness and currency of project, programme, and portfolio data in the relevant PM system(s)

  • Amalgamation, filtering, and consolidating of project, programme and portfolio data for analysis and reporting purposes

  • Collate accurate and relevant data to support budgeting and forecasting

  • Collate data to support risk identification and evaluation, maintaining a clear and accurate risk log

  • Gather data/information on potential ideas and solutions, developing an understanding of cost/benefit principles.

  • Production of project, programme, and portfolio reports, in line with Group Transformation standards

  • Production of project, programme, and portfolio data extracts for analysis

  • Review project plans and timelines, and develop work schedules to achieve project timeline and milestones

  • Gathering data to support the application and monitoring of the change framework.

Data Administration and Control

  • Data administration, reconciliation, validation and data cleanse (where appropriate)

  • Ensuring that project, programme, and portfolio data is in the PM systems and storage for completeness and currency

  • Ensuring that project, programme and portfolio data is appropriately stored, is readily accessible, and is in line with Group Transformation standards

  • Identify areas of improvement for management of project, programme and portfolio documentation (e.g. Project Initiation Documents, Project Approval Papers, Business Plans, Lessons Learned)

  • Maintain a repository of project templates, both technical and management, to support the Project Managers

  • Document project resource requirement, assisting with planning if necessary

  • To undertake ad hoc tasks as required from time to time by the Finance Business Partner to assist in the general running of the Department.

Purchase Order Processing

  • To maintain the Purchase Order list and issue periodic updates to Project Managers.

  • Collect invoices and purchase orders and send to Accounts Payables to process.

  • To ensure that all POs are correctly calculated, approved and processed. Ensure that no POs are raised against the wrong project.

  • Investigate and resolve purchase order queries as required.

  • To reconcile invoices and POs and balance of POs

  • Ensure all invoices are sent to Accounts Payables team with a PO number.

  • To liaise with suppliers concerning invoice queries.

  • Control and investigate invoice mistakes, for instance if a PO does not have enough funds to cover for the invoice. Liaise with suppliers and PO requestors.

Communications

  • Contribute to project stakeholder identification and communication planning

  • Deliver clear and accurate analysis to facilitate stakeholder discussions

  • Builds trust by consistently understanding and fulfilling stakeholder requests in an accurate, timely and professional manner.

  • Accountable for all Purchasing related reports.

  • Provide communications to all stakeholders across the portfolio including, but not limited to, Finance Business Partners, Project Managers and PMO

  • Reports to the LSEG PMO central team.

  • Contacts and liaises with Finance Business Partners for authorisation of Finance codes/Budget and Project Managers for orders.

  • Liaises with employees at all levels within the PMO team and Accounts Payable.

Candidate Profile / Key Skills

Essential

  • Entry level for any relevant business admin qualification.

  • Excellent information management, collation and reporting skills, and proficiency with reporting tools such as Clarity PPM or other similar PPM tools.

  • Strong time management, workload planning and organisational skills.

  • Excellent written presentation and documentation management skills.

  • Excellent interpersonal and communication skills; proven ability to work within a team.

  • Experience in a similar support role.

  • A strong customer service focus and the ability to build effective working relationships with employees and external stakeholders/suppliers.

  • The ability to work effectively in a team environment and to process deadlines.

  • High attention to detail and an orderly approach to processing.

  • Ability to work on UK Time zone.

Preferred

  • Experience and knowledge of supporting a large number of projects.

  • Experience and knowledge of Purchase Order Systems.

  • Experience in a similar Support Function.

  • Experience in financial services organisations would be beneficial.

  • Background in data support, data maintenance roles.

  • Experience working successfully with teams in multiple locations simultaneously.

  • Educated to degree level or equivalent.

  • Able to work according to UK working hours.

About London Stock Exchange Group

LSEG (London Stock Exchange Group) is more than a diversified global financial markets infrastructure and data business. We are dedicated, open-access partners with a commitment to excellence in delivering the services our customers expect from us. With extensive experience, deep knowledge and worldwide presence across financial markets, we enable businesses and economies around the world to fund innovation, manage risk and create jobs. It’s how we’ve contributed to supporting the financial stability and growth of communities and economies globally for more than 300 years.

Through a comprehensive suite of trusted financial market infrastructure services – and our open-access model – we provide the flexibility, stability and trust that enable our customers to pursue their ambitions with confidence and clarity.

LSEG is headquartered in the United Kingdom, with significant operations in 70 countries across EMEA, North America, Latin America and Asia Pacific. We employ 25,000 people globally, more than half located in Asia Pacific. LSEG’s ticker symbol is LSEG.

People are at the heart of what we do and drive the success of our business. Our culture of connecting, creating opportunity and delivering excellence shape how we think, how we do things and how we help our people fulfil their potential.

We embrace diversity and actively seek to attract individuals with unique backgrounds and perspectives. We break down barriers and encourage teamwork, enabling innovation and rapid development of solutions that make a difference. Our workplace generates an enriching and rewarding experience for our people and customers alike. Our vision is to build an inclusive culture in which everyone feels encouraged to fulfil their potential.

We know that real personal growth cannot be achieved by simply climbing a career ladder – which is why we encourage and enable a wealth of avenues and interesting opportunities for everyone to broaden and deepen their skills and expertise.

As a global organisation spanning 70 countries and one rooted in a culture of growth, opportunity, diversity and innovation, LSEG is a place where everyone can grow, develop and fulfil your potential with meaningful careers.

At LSEG, we believe that creating a diverse and inclusive organisation is fundamental to the way we deliver on our promise – and our purpose. You’ll be part of an organisation of over 25,000 people, spanning 70 countries. We recognise the individual perspectives each of our colleagues brings, and our diverse workforce is one of our greatest strengths. In supporting collaboration and creativity and encouraging new ideas across a diverse and inclusive workforce, we can improve how we are driving financial stability, empowering economies and enabling customers to create sustainable growth.

LSEG offers a range of tailored benefits and support from healthcare and retirement planning to paid volunteering days and wellbeing initiatives.

We are an equal opportunities employer. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

Please take a moment to read this privacy notice carefully, as it describes what personal information the London Stock Exchange Group (LSEG) (“We”) may hold about you, what it’s used for, and how it’s obtained, your rights and how to contact us as a data subject .

If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice.

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