Our Ability Jobs

Job Summary

This fast-paced position requires a highly organized and proactive Executive Assistant to provide comprehensive administrative support to two senior executives. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and the ability to anticipate the needs of a demanding executive. This role demands superior judgment, discretion, and the capacity to handle highly confidential information.

Successful candidates will be expected to manage complex calendars, coordinate domestic and international travel arrangements, and oversee various projects and initiatives. This role requires a seasoned professional with a deep understanding of how to effectively prioritize tasks and manage multiple responsibilities in a high-pressure environment.

Occasional evening and weekend availability may be required to meet deadlines or address urgent matters.

Primary Function

• Functions as point of contact for executive.

• Anticipates needs of executive. Arranges, coordinates, prepares meeting materials, and receives direction from others to apprise leader, so he/she is as prepared and organized as possible.

• Manages the executive's calendar by making decisions about requested meetings, discusses with executive as appropriate, and schedule’s locations and resources needed.

• Optimizes executive's travel schedules and expedites expense report.

• Responds to inquiries and sensitive questions in a professional manner and takes initiative to refer to the most appropriate Medical Center official.

• Provides administrative support at meetings of significance.

• Assists in administration of departmental budget.

• Manages a wide variety of projects through planning, implementation, and evaluation. Oversees the work of contributors. Prepares periodic analyses and reports reflecting progress and trends. Identifies opportunities for improvement and facilitates implementation as appropriate.

• Compiles confidential Medical Center information using judgment and discretion as to appropriate action.

• Composes correspondence and signs on behalf of executive as appropriate.

• Coordinates administrative support functions of office.

• Directly supervises or leads administrative staff in department.

Education/Experience

Associate degree in business administration or related field of study, four years administrative assistant experience at the senior level; or an equivalent combination of education and experience.

Atrium Health is one of the nation’s leading healthcare organizations, connecting patients with on-demand care, world-class specialists and the region’s largest primary care network. A recognized leader in healthcare delivery, quality and innovation, our foundation rests on providing clinically excellent and compassionate care.

We’ve been serving our community since 1940, when we opened our doors as Charlotte Memorial Hospital. Since then, our network has grown to include more than 40 hospitals and 900 care locations ranging from doctors’ offices to behavioral health centers to nursing homes.

Our focus: Delivering the highest quality patient care, supporting medical research and education, and joining with partners outside our walls to keep our community healthy.