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Massachusetts Institute of Technology Investment Operations Administrative Assistant in Cambridge, Massachusetts

Investment Operations Administrative Assistant

  • Job Number: 23209

  • Functional Area: Administration

  • Department: MIT Investment Management Company

  • School Area: Executive Vice President

  • Employment Type: Full-time (Hybrid)

  • Employment Category: Non-Exempt

  • Visa Sponsorship Available: No

  • Schedule:

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    Job Description

INVESTMENT OPERATIONS ADMINISTRATIVE ASSISTANT, MIT Investment Management Company (MITIMCo)-Investment Operations (IO), to sit at the intersection of the IO team’s administrative and operational functions and provide comprehensive, high-level administrative support to all members of the team, while interacting and collaborating with other operational, investment management, and real estate development professionals. Responsibilities include processing activities/communications received within research management system (Dynamo); supporting efforts to receive ongoing manager and investment transparency reporting/data; assisting with information outreach campaigns; assisting with the implementation of processes/controls and performing data quality reviews to ensure lifecycle data is timely, accurate, and complete; managing and communicating project deadlines; acting as project manager on ad hoc projects as assigned; performing and supporting investment data validation and capture initiatives, data consolidation, and process documentation; participating in and driving rigorous cross-training; assisting with form/document completion and signature processes; coordinating and scheduling meetings; and providing back-up support as needed.

MITIMCo posts full job descriptions here (https://mitimco.org/working-at-mitimco/) .

Job Requirements

REQUIRED: high school diploma or its equivalent; at least five years’ administrative experience; initiative; interest in learning about investment operations and financial instruments; excellent computer skills, including proficiency with Outlook, PowerPoint, Word, and Excel; strong analytical, interpersonal, and verbal and written communication skills; meticulous attention to detail; and discretion and judgment with confidential information/issues. Must be able to set priorities and multitask under pressure and despite frequent interruptions; independently resolve complex problems in a thorough and timely manner, determining the appropriate course of action with minimal supervision; suggest and implement improvements to increase the team’s effectiveness and efficiency; and evaluate, synthesize, and communicate information clearly. PREFERRED: two years’ experience with operational, investment-related processes and data preferred. Job #23209Must be able to work from MITIMCo’s Cambridge, MA, offices at least two days per week.Visa sponsorship is not available for this position.9/18/23