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Massachusetts Institute of Technology Financial Administrator in Cambridge, Massachusetts

Financial Administrator

  • Job Number: 23654

  • Functional Area: Finance/Accounting

  • Department: Biology

  • School Area: Science

  • Employment Type: Full-time (Hybrid)

  • Employment Category: Exempt

  • Visa Sponsorship Available: No

  • Schedule:

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    Job Description

FINANCIAL ADMINISTRATOR, Biology, to manage and administer a complex portfolio of faculty-controlled funds from proposal to closeout and advise and educate faculty/researchers on all aspects of research administration. Pre-award responsibilities include preparing and submitting research proposals and pre- and post-doctoral fellowship applications; developing budgets and budget justification; coordinating collection of required materials; and proposal submission. Post-award duties include account set-up and extension; handling sponsor billing agreements and invoice payments; monitoring financial performance to ensure compliance; preparing budget forecasts and financial analyses; overseeing subawards; monitoring salary allocations; overseeing financial review and control process; resolving financial issues; and managing closeout processes and audit inquiries. Will also interpret MIT and government policies; train and mentor financial/administrative assistants; stay abreast of changing policies/procedures, technologies, and deadlines; liaising with other MIT offices and outside funding agencies; and handle additional responsibilities as assigned. Full description available here (https://www.dropbox.com/scl/fi/lbvagzc3jsl7gd1x2kide/Financial-Administrator_Biology_full-description-PDF.pdf?rlkey=ofzvunr0rg7ldxjz9kdbrfwz4&dl=0) .

Job Requirements

REQUIRED: bachelor's degree; five years' financial management experience, preferably in an academic environment; experience with pre- and post-award research administration and sponsored programs; knowledge of standard federal regulations and major agency guidelines, preferably the NIH; high-level proficiency with Excel, familiarity with other MS Office products, and ability to learn changing grant/contract management-related technologies; initiative; excellent organizational, interpersonal, and communication skills; attention to detail; ability to manage a variety of tasks concurrently, research and resolve discrepancies, exercise sound judgment, anticipate needs, work independently and as part of a team, and remain flexible as situations demand; and discretion and diplomacy with confidential information/issues. PREFERRED: experience with MIT financial systems, particularly BrioQuery, Cognos, Concur, FRC, GAP, Kuali-Coeus, and SAP/SAPgui; and knowledge of Tableau and QuickBase. Job #23654-8This hybrid position that requires working a minimum of three days on-campus.1/26/24

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