Job Information
Massachusetts Institute of Technology Executive Assistant to the Presidential Advisor, Science and Technology Policy in Cambridge, Massachusetts
Executive Assistant to the Presidential Advisor, Science and Technology Policy
Job Number: 24439
Functional Area: Office Support
Department: Office of the President
School Area: President & Chairman of the Corporation
Employment Type: Full-time (Hybrid)
Employment Category: Non-Exempt
Visa Sponsorship Available: No
Schedule: Monday-Friday
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Job Description
EXECUTIVE ASSISTANT TO THE PRESIDENTIAL ADVISOR, SCIENCE AND TECHNOLOGY POLICY, Office of the President, provides high-level and varied administrative support to the Presidential Advisor, Science and Technology Policy; manages day-to-day operations and maintenance of the office; coordinates complex calendar management, domestic and international travel, and logistics and materials for meetings; monitors correspondence and composes and edits documents, presentations, and reports; anticipates needs and assists with moving the Presidential Advisor’s priorities forward; tracks action items and commitments; represents the Presidential Advisor to senior stakeholders; processes travel expense reports and prepares purchase order requests; and works on special projects, as needed.
Job Requirements
REQUIREMENTS: high school diploma or equivalent; minimum 5 years of administrative, office, or related experience; ability to anticipate the needs of the office and act proactively and strategically; excellent interpersonal, organizational, time management, project management, writing and communication skills; ability to build and maintain strong relationships with all levels of the Institute and with the external community; to work well under pressure while handling multiple tasks simultaneously; and to work in different platforms and learn various technologies; tact, and discretion with sensitive and confidential information; advanced-level computer skills, including proficiency with Microsoft Office; ability to work independently and function effectively as a member of a team. PREFERRED: bachelor's degree; proficiency using a Mac; and experience working with C-suite executives within a large organization or university environment. Job #24439-69/20/2024