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Administrative Assistant, Finance

• Job Number: 24575

• Functional Area: Administration

• Department: MIT Investment Management Company

• School Area: Executive Vice President

• Employment Type: Full-time (Hybrid)

• Employment Category: Non-Exempt

• Visa Sponsorship Available: No

• Schedule:

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  Posting Description

ADMINISTRATIVE ASSISTANT, FINANCE, MIT Investment Management Company (MITIMCo), to support approximately twelve members of the Operations team, which supports all the non-investment decision-making functions of MITIMCo, to varying degrees; provides comprehensive, high-level administrative support to the Finance, Real Estate Accounting, and Technology teams; provides administrative support to the Chief Financial Officer and coordinate Operations-wide meetings and events; communicates with a wide variety of investment managers, investment administrators, peer institutions, vendors, MIT management and faculty. Responsible for synthesizing, evaluating, and communicating information clearly; evaluating tasks and processes with an eye toward efficiency; scheduling internal and external meetings with varying complexities and multiple resources; responding to internal and external inquiries; and supporting development activities for teams and all of Operations.

Job Requirements

REQUIRED: High school education or equivalent and a minimum of five years administrative or related experience; excellent computer skills, including fluency in Outlook email and calendaring, SharePoint, PowerPoint, Word, and Excel; demonstrated ability to take initiative and resolve complex problems in a thorough and timely manner, determining the appropriate course of action with minimal supervision; demonstrated ability to set priorities and juggle multiple activities at once, often working under pressure and with frequent interruptions; robust communication and interpersonal skills, both verbal and written; ability to effectively adapt approach across a variety of communication styles; demonstrated success in suggesting, implementing, and following-through on improvements and refinements to increase the overall effectiveness of a team; desire to give, receive, and implement feedback with a growth mindset; ability to balance detail orientation with big-picture thinking; ability to deal with confidential information and issues using discretion; comfort interacting with high-level executives. PREFERRED: Bachelor’s Degree. Job #24575

Work is conducted from the Cambridge, MA offices at least two days per week or as needed.

11/5/2024