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Employer Name: Pratt Institute

Program Assistant--Communications and Special Events (71150) Salary: $49,000.00 - $49,500.00 Annually Location: NY, NY Job Type: Full Time Job Number: 202400107 Department: Art and Design Closing: 11/27/2024 11:59 PM Eastern About Pratt Pratt Institute provides the creative leaders of tomorrow the professional knowledge and experience to make a better world. A world-class and internationally ranked college with programs in art, design, architecture, liberal arts and sciences, and information studies, Pratt offers nearly 50 undergraduate and graduate degree programs. The Institute's impact expands beyond its 25-acre residential campus in Brooklyn to cutting-edge facilities throughout the borough, a landmark building and public gallery in Manhattan, as well as an extension campus, Pratt Munson College of Art and Design in Utica, New York. On Governors Island, Pratt is a core partner on the Stony Brook University team selected to develop the New York Climate Exchange, a research and educational hub poised to establish New York City as the global leader for the most pressing issue of our time: climate change. Another extension of Pratt's campus is the Research Yard, a 20,000-square-foot facility that brings together the research activities of Pratt Institute under one roof in the Brooklyn Navy Yard (BNY). Description Pratt seeks an exceptional K-12 arts administrator, who will be a key contributor to the Center K-12 programs, partnerships, and education resources. Each year, the Center for Art, Design, and Community Engagement K-12 at Pratt Institute serves over 800 children ages 6-18 in its numerous community programs, as well as coordinates a number of faculty-led initiatives and activities on and off-campus. Working in a high traffic office, the Program Assistant-Communications and Special Events is committed to the Center K-12 mission, and works to provide administrative support to all aspects of the organization and implementation of the K-12 programs, which includes but is not limited to: supporting social media platform, organizing program events and exhibitions, data collection and survey distribution, building and sustaining community partnerships including visiting schools for recruiting purposes, supporting student Fellows and/or instructors, assisting with the management of K-12 education resources and supplies, and maintaining records and contracts. This position will also work closely with and supervise student employees. The Program Administrator will work full-time (35 hours/week). Schedule will adjust to include Wednesday evenings and Saturdays when programs are in session (October - May). Examples of Duties Perform office administrative duties and ensure the smooth and responsive operation of the office which includes, but is not limited to: assisting walk-ins, generating and editing correspondence, overseeing the production and publication of Center K-12 printed materials, maintain the Center K-12 social media presence, planning and coordinating special events such as graduation ceremonies and alumni events, organize and maintain detailed records which includes but is not limited to: hiring paperwork, timesheets, contracts, and agreements, organizing and prioritizing daily workload. Other duties include answering phones, photocopying, filing, mailing, updating databases and maintaining current mailing lists. Conduct a variety of outreach activities, speak about the programs benefits, facilitate partnerships with faculty, schools and youth serving organizations as needed. Respond to all program inquiries. Respond, understand, and accommodate the needs of different program participants, which include: undergraduate and graduate students, youth participants, families, schools, Pratt administrators and offer assistance as needed. Prepare a variety of documents (e.g. correspondence, minutes, bulletins, reports, etc.) for the purpose of communicating information and/or creating documentation. Work with Deputy Director to support the evaluation of all K-12 youth programs. Facilitate meetings and orientations with Pratt student teachers; hire student Fellows, perform classroom and site visits as directed, observe teaching assistants and offer feedback, and facilitate end-of-year reflections/ presentations and events. Support hiring of student employees in consideration of Pratt's efforts of heightening diversity & inclusion. Supporting Pratt Young Scholars with college applications- meeting with Scholars one-one-one, submitting applications, working with college advisor to track applications. Maintaining a PYS alumni network, identifying class leaders: a Scholar who will assume responsibilities to maintain contact, working with Deputy Director to organize and host alumni events. Oversee the development of K-12 education resources in consultation with Deputy Director and faculty. Generate content for K-12 outreach materials, which may include informational and promotional efforts, such as catalogue and program brochures and mailings, the K-12 newsletter, and supporting social media platforms. Attend K-12 staff meetings, as well as professional development opportunities. Work collaboratively with other Center K-12 staff to solve issues/problems that may arise to make programs run smoother. Look ahead at program calendars to ensure timeliness of all tasks, and to thoughtfully anticipate problems before they arise. Assist with special program events as needed, and perform all other duties as assigned. Qualifications Education: BA or BFA or equivalent required. Experience: REQUIRED Minimum 2 years communications experience in an arts educational environment, including work with school, community programs, museums or non-profits. K-12 art and design teaching experience in NYC is a plus. Must be available to work some evenings and Saturdays when programs are in session. Commitment to positive youth development and asset-based frameworks is required. Skills: COMPUTER Proficient in Microsoft Office and Google Drive applications, Adobe Creative Suite, experience with main social media platforms (Facebook, Instagram, Twitter), and be self-sufficient with learning new skills. Familiarity with Filemaker a plus. COMMUNICATIONS Strong interpersonal, written and verbal communication skills required, public speaking, and customer service skills (both in person and over the phone), particularly with arts education professionals, school administrators, teachers, and youth of all ages; displaying tact and courtesy; maintaining confidentiality. Strong collaborator able to build positive, collaborative working relationships with Pratt staff, school teachers, administrators and a diverse range of young people. Bilingual is a plus. Must have the ability to communicate effectively with a diverse population of students and staff, as well as demonstrate intercultural competence with an understanding of the dynamics of diversity in higher education. INITIATIVE Ability to work on projects simultaneously, strong project management skills, and able to delegate responsibly. Must have demonstrated ability to work independently, think ahead, and take initiative. Creative and flexible problem-solver. Able to adapt to new challenges. Able to effectively prioritize in a busy, multi-program department. Commitment to ongoing growth and refinement of skills, open to feedback. Commitment to equity, diversity, and inclusion. Benefits: Medical Dental Vision HSA Company Sponsored Basic Life & AD&D Company Sponsored Long Term Disability Flex Spending Account (Health, Dependant Care) Commuter Benefits (Transit & Parking) Disability (NYS) Voluntary Short Term Disability Voluntary Life Insurance 403B Retirement Plan Voluntary Supplemental Retirement Plan Paid Time Off (Vac & Sick) Supplemental Information: Must complete an online application, including resume, cover letter, and references, through SchoolJobs applicant portal. Any application without a cover letter will not considered. Equal Employment Opportunity Statement We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce. At Pratt, we prioritize equity and have established a systematic approach to guarantee fair treatment for everyone. If your background and expertise align with the requirements of the position, you will be contacted for further instructions. To apply, visit: https://www.schooljobs.com/careers/pratt/jobs/4722063/program-assistant-communications-and-special-events-71150 Copyright 2024 Jobelephant.com Inc. All rights reserved. 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