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Children's Hospital Boston Sr. Administrative Associate - Clinical Informatics in Boston, Massachusetts

61534BRTitle:Sr. Administrative Associate - Clinical InformaticsDepartment:Medicine-General PediatricsAutoReqId:61534BRStatus:Full-TimeStandard Hours per Week:40 Job Category:AdministrationJob Posting Description:

The Sr. Administrative Associate will be responsible for:

  • Supporting the Clinical Informatics (CI) Program as well as the Division of General Pediatrics.

  • Under the supervision of the Clinical Informatics Program Director, coordinating the CI’s fellowship training program in accordance with department and Graduate Medical Education (GME) policies and requirements to remain compliant.

  • Follows established plans on a yearly cycle, including recruitment and onboarding of fellows, maintenance of medical education databases and completion of assigned projects.

  • Coordinates internal and external program relations, communicating with faculty and house staff to ensure smooth communications and effective coordination of GME training programs.

  • In the Division of General Pediatrics this position will administratively support the Division Chief, submit and process Harvard Medical School faculty searches, and coordinate research faculty meetings.

  • Additionally, assist with various projects for the Division.

  • Plans, prepares and organizes admin requirements for seminars, conferences and other programs or events. Obtains and organizes planning information, prepares or orders publicity materials and advertisements, reserves event location and supplies, equipment and services.

  • Schedules appointments and meetings and maintains supervisor's calendar. Reserves meeting locations, orders supplies and services and prepares agenda. Prepares travel arrangements, including airline reservations and hotel accommodations.

  • Monitors and maintains department supply inventory and computer equipment. Serves as liaison to support service departments to request and coordinate services.

  • Transcribes and types from recorded dictation or rough draft correspondence, reports, manuscripts, charts and other materials including highly complex and/or confidential financial/business documents. Proofreads and edits materials for accuracy, consistency and clarity.

To qualify, you must have:

  • Completion of two years’ of occupationally specific education or an Associate’s degree.

  • Minimum of three years of administrative work experience required.

  • Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.

  • Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.

BCH offers competitive compensation and unmatched benefits.

Office/Site Location:BostonRegular, Temporary, Per Diem:Regular

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