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Children's Hospital Boston Sr. Administrative Associate - Administrative Lab Medicine in Boston, Massachusetts

57556BRTitle:Sr. Administrative Associate - Administrative Lab MedicineDepartment:Lab Medicine-AdministrationAutoReqId:57556BRStatus:Full-TimeStandard Hours per Week:40 Job Category:AdministrationJob Posting Description: At Boston Children’s Hospital, the quality of our care – and our inclusive hospital working environment – lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.

The Sr. Administrative Associate will be responsible for:

  • Managing schedules and calendars for all department directors.

  • Managing mail for lab, including receipt of references lab results and invoices.

  • Monitor ing and maintain ing department supply inventory.

  • Receiving, filling and preparing PPOC supply orders for transport.

  • Monitor ing and maintain ing department recordkeeping systems, including highly sensitive and/or critical administrative and financial data. Oversees input of information into databases and spreadsheets, monitors data validity, compiles, prints and distributes reports as needed.

  • Monitor ing and reconcil ing budget reports and department expenses, researching and resolving errors or discrepancies. Collects, organizes and prepares information, documents and other materials for preparation of annual budget, grant applications.

  • Preparing, verify ing and monitoring departmental payroll and maintains records. Monitors review dates, terminations and other personnel actions and initiates forms and documents. Initiates, routes and tracks forms such as purchase orders, payment requisitions and physician reappointment forms.

  • Coordinates administration of departmental fellowship and/or residency programs, training grants and related programs. Collects, prepares, routes and tracks required appointment, credentialing and licensure documents.

  • Plans, prepares and organizes requirements for seminars, conferences and other programs or events. Obtains and organizes planning information, prepares or orders publicity materials and advertisements, reserves event location and supplies, equipment and services.

  • Transcribes and types from recorded dictation or rough draft correspondence, reports, manuscripts, charts and other materials including highly complex and/or confidential financial/business documents. Proofreads and edits materials for accuracy, consistency and clarity.

    To qualify, you must have:

  • Completion of two years’ of occupationally specific education or an Associate’s degree.

  • Minimum of three years of administrative work experience required.

  • Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.

  • Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.

    Please note: During a public health emergency, individuals in this role may be expected to take on additional duties to respond to organizational needs.

    Boston Children’s Hospital offers competitive compensation and unmatched benefits, including a flexible schedule, affordable health, vision and dental insurance, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement, and discounted rates on T-passes.

Boston Children’s Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

Office/Site Location:BostonRegular, Temporary, Per Diem:Regular