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Boston University SPECIAL PROJECTS ADMINISTRATOR, College of Arts & Sciences in BOSTON, Massachusetts

The Special Projects Administrator is responsible for managing Deans Office programs and initiatives, partnering with the Dean and Associate Deans, in particular the Associate Dean for Strategic Initiatives, to develop and manage special projects and initiatives for the College, and providing administrative and event support for the Associate Deans of the Faculty.

Essential Functions:

  • Manage programs and initiatives within the Dean’s Office, including

  • Overseeing special funds/awards

  • Staffing ad hoc committees (e.g. search committees)

  • Writing and facilitating official communications on behalf of the Dean, such as recommendation and nomination letters

  • Partner with the Dean, the Associate Dean for Strategic Initiatives, and the Associate Deans of Faculty, as relevant, to develop and manage special projects and initiatives for the College. This includes:

  • Providing project management for special projects (e.g. Task Forces, new strategic initiatives)

  • Writing and preparing reports for Special Projects/Initiatives

  • Developing and tracking metrics for initiatives

  • Supporting ad hoc activities

  • Provide administrative and event support, such as

  • Manage calendars and meetings for the Associate Dean’s of the Faculty and Associate Dean for Strategic Initiatives

  • Provide back up support to the Executive Assistant for the Dean

  • Organize events/meetings, process expenses/reimbursements

  • Other duties as assigned

  • Oversee the Dean’s Office student workers, who provide administrative functions for the office

Required Skills

A cover letter is required for consideration.

  • B.A./B.S. and 3 years of related office experience required.

  • Preference for experience with project management.

  • Outstanding organizational, written and oral communication skills.

  • Motivation and desire to contribute to shaping a new initiative and comfort with learning by doing.

  • Collaborative nature with a willingness to work a broad range of stakeholders.

  • Effective multi-tasker, with ability to juggle multiple priorities.

  • Positive, can-do attitude and outlook, with high energy to support a positive office environment.

  • Ability to work with a diverse population.

  • Training will be provided to ensure success, but a close attention to detail is needed.

    Please note all newly hired staff and faculty, will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement (https://www.bu.edu/hr/hr-covid-19-resources/vaccine-required-for-faculty-and-staff/) within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions (https://www.bu.edu/hr/hr-covid-19-resources/upload-your-covid-vaccination-documentation/) ). For further information on the University’s response to COVID-19, please visit the Back2BU site (https://www.bu.edu/back2bu/) .

    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

Required Experience