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Children's Hospital Boston Program Coordinator I-Part-Time in Boston, Massachusetts

60631BRTitle:Program Coordinator I-Part-TimeDepartment:Research - PCMMAutoReqId:60631BRStatus:Part-TimeStandard Hours per Week:30 Job Category:AdministrationJob Posting Description: At Boston Children’s Hospital, the quality of our care – and our inclusive hospital working environment – lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included

The Wagner Laboratory is located within the Program in Cellular and Molecular Medicine and focuses on vascular cell biology, studying the role of blood cells in inflammation and thrombosis. The lab consists of a senior Principal Investigator, postdoctoral fellows, a lab manager, research assistants and, at times students.

The Program Coordinator I (30 hours) will be responsible for:

  • Perform English editing (such as writing/editing letters of recommendation, editing emails and other important documents).

  • Assist in the preparation of manuscripts: including word processing, generating Endnote bibliographies, assembling final manuscripts and providing proof-reading and editing support. Perform web-based submissions and follow-ups with journals during the review process. Handle submission of accepted MS to PubMed as mandated by NIH.

  • Experience in website maintenance necessary.

  • Perform pre- and post-award grant functions: including assisting the PI in completion of NIH and foundation grant proposals and progress reports, ensuring conformity with relevant sponsor guidelines, regulations, and hospital policy. Develop budgets and administrative sections, prepare biosketches, CVs, coordinate the collection of material from various sources, prepare proposal for online submission and serve as liaison to the PCMM Grant Manager and Office of Sponsored Programs.

  • Maintain departmental records of grant awards and agreements.

  • Work with the PI and lab manager to develop annual budget and spending forecasts, as well as monitor the need to accelerate or slow down spending by developing projections.

  • Handle travel/event/misc. reimbursements for PI, lab members and guests.

  • Reimburse blood donors and keep records for NIH submissions.

  • Coordinate postdoctoral candidate visits and onboarding, facilitate Harvard Medical School appointments, and act as liaison with the Immigration Office.

  • Assist fellows with fellowship applications

  • Collaborate with appropriate overhead departments including Research Finance, OSP, HR, Immigration, and Procurement.

  • Perform PubMed/Internet searches as directed. Find manuscripts as directed and download/print.

  • Maintain PI’s calendar and, coordinate travel plans.

  • Schedule the weekly/bi weekly lab meetings for the lab members and PI

  • Order office and lab supplies

    To qualify, you must have:

  • Associate's degree with one year of relevant experience. Bachelor's degree preferred.

  • Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.

    Please note: During a public health emergency, individuals in this role may be expected to take on additional duties to respond to organizational needs.

Boston Children’s Hospital offers competitive compensation and unmatched benefits, including a flexible schedule, affordable health, vision and dental insurance, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement, and discounted rates on T-passes. Discover your best.

Boston Children’s Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

Office/Site Location:BostonRegular, Temporary, Per Diem:Regular