Job Information
Boston University FINANCE AND ADMINISTRATION ASSOCIATE, Pardee School of Global Studies in BOSTON, Massachusetts
Reporting to the Executive Director of Finance and Administration (Director), the Finance and Administration Associate performs a variety of financial and administrative duties. This position will assist with the day-to-day financial administration and operations of the Pardee School and its centers.
This includes, but is not limited to: pre- and post- award grant administration for external and internal funding, processing financial transactions, management of accounts payable and student payroll, processing other payroll transactions for the staff and faculty payroll, monitoring salary distributions, performing account reconciliations and preparing financial reports, review and implementation of financial processes and policy improvements, sponsored research administration and financial management.
Tasks included in the Associates are to:
Provide oversight of financial functions and business operations for the school.
Manage the day-to-day financial operations, complete monthly reconciliation, prepares quarterly reports, assist with fiscal year closing and perform various financial analysis.
Strategize with Executive Director on resource and personnel allocations, recommend process improvements, and resolve issues related to funding.
Assist with pre-award submission process, including developing budgets, assessing and completing the correct forms for different funders, obtaining the correct university approvals, and meeting grant deadlines.
Support the post-award financial process, including allocating and tracking the budget, reconciling the budget and forecasting for the life of the grant to ensure budgets are not over or under expended, and processing any necessary financial adjustments.
Coordinate accounts payable matters for the school.
Process purchase requisitions for supplies and equipment, complete internal service requests, and assist with travel and business expense reports.
Serve as a liaison with Accounts Payable and Sourcing/ Procurement to troubleshoot issues.
Have a BU Purchasing card to procure goods and services in accordance with university policies.
Assist with the recruitment, hiring, and onboarding for interns, temporary employees, and student hires.
Manage the student payroll, serving as the payroll coordinator, for the School and its Centers
Work on miscellaneous tasks and special projects, such as gathering and tracking annual report data, managing event logistics, and other ad hoc projects as needed.
Required Skills
BA required, MA preferred
Minimum 2-3-years related experience
Strong analytical skills and Grant management experience
Strong verbal and written skills
Ability to handle multiple tasks and prioritize to keep projects on track and meet deadlines
Ability to maintain confidentiality and discretion in dealing with sensitive and/or personal information
Ability to work independently as well as in a team, and ability to resolve conflicts while maintaining performance
A keen eye for tracking documentation and identifying risks, rapid and efficient issue resolution, and the ability to adapt to changing project needs
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor .
Required Experience