Our Ability Jobs

Working Title: Administrative Assistant

Job Class: Office and Administrative Specialist, Intermediate

Agency: Human Services Dept

• Job ID : 81238

• Location : Baxter

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/23/2024

• Closing Date : 10/29/2024

• Hiring Agency/Seniority Unit : Human Services Dept / DHS Brainerd AFSCME

• Division/Unit : Mental Health & Substance Abuse Treatment Services / CBHH Baxter Admin Supp

• Work Shift/Work Hours : Day Shift / 8:00am-4:30pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : CBHH Baxter

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Community Behavioral Health Hospital (CBHH) provides short-term, acute inpatient psychiatric services in 16-bed community-based settings. Natural support structures are incorporated into treatment by serving patients as close as possible to their home communities.

Under the supervision of the Program Manager, the person in this position provides administrative support and office management to the Community Behavioral Health Hospital, Program Manager, and staff.

Job duties include:

• Provide general office management duties.

• Provide clerical and administrative support duties.

• Provide assistance and back up for HIMS / clerical position.

Minimum Qualifications

To qualify, applicants must possess all of the following:

1. Knowledge of accounting/budgeting/expense to establish and maintain complex records systems, assist with budgeting and ability to process EIORE and all billing processes for the hospital, obtaining a PCard for purchasing and maintaining related paperwork.

2. Word Processing ability to write meeting minutes and distribute documentation to appropriate parties.

3. Ability to demonstrate customer service skills to interact with regional and internal staff, vendors, patients and visitors.

4. Knowledge of database, documents, and records management with the ability to collect and organize data, contracts and material needed for compliance and TJC.

5. Ability to demonstrate leadwork skills to provide minimal backup for BSL involving observation of vendors, helping with onboarding of new staff and providing necessary hardware to staff (Voceras, ID’s, keys and wristbands).

6. Demonstrated ability in the English Language to compose correspondence with accurate spelling, grammar and punctuation.

7. Knowledge of computerized Inventory Control Systems sufficient to work with MNIT to order needed computers and computer hardware, ability to update all laptops, ability to assist staff with setting up Teams Meetings, Vidyo and other software programs and assist with hospital inventory.

Preferred Qualifications

• An associates degree or bachelors degree in in accounting, business administration, or business data systems.

• Proficiency with MS Office applications to include Word, Excel, Access, and PowerPoint. Familiarity with building/equipment maintenance workorder systems, and learning management systems.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.