Job Information
Service Source Administrative Assistant (Part-Time) in Arlington, Virginia
Join Our Team!
We are pleased to hire a part-time Administrative Assistant for our Arlington Community Integration Program! This position will work no more than 24 hours/week, and your shift schedule will be determined based on your availability during business hours.
This position starts at $19.00/hour and does not include a benefits package due to part-time status.
Job Summary
Our Administrative Assistants make a difference in the lives of people with disabilities and their families by creating a respectful, dignified, and organized environment for all who enter the facility. The administrative assistant supports with the day-to-day operations of our Lorton Community Integration Center by performing administrative tasks as needed such as filing paperwork, answering phone calls, preparing documents for meetings, and managing the calendar.
Primary Duties
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. These duties and responsibilities will be rated on the Annual Performance Review.
Maintain the front desk by answering the phone, processing faxes, and paging, greeting visitors, and processing mail.
Maintain various rosters, schedules, calendars, and scanning and uploading of participant documents.
Input participant time and attendance daily and/or as needed.
Process participant plans and quarterly reports as needed.
Additional Responsibilities
Assist with mass mailings.
Perform other responsibilities as assigned.
Qualifications: Education, Experience, and Certification(s )
Required: High school diploma or General Educational Development (GED).
Preferred: Associate degree
Required: Two (2) years’ experience in an administrative position.
Must be willing to provide administrative support and coverage at one other LTCIS site (Arlington Weaves), rarely, when needed (once per month).
Must pass State of Virginia Department of Behavioral Health and Developmental Services. (DBHDS) fingerprinting and criminal background check.
Must pass the ODD (Orientation to Developmental Disabilities) assessment and competencies.
Knowledge, Skills, and Abilities
Ability to relate well to people at all levels of an organization.
Advanced Proficiency in Microsoft Office skills, and the ability to become familiar with corporate specific programs and software such as ZOOM and Microsoft Teams.
Ability to solve practical problems and adapt to new information and guidance quickly.
Excellent verbal and written communication skills.
Detail-oriented and able to carry out work with the highest levels of accuracy.
Ability to work independently and as part of a team.
Excellent customer service skills (phone and in person).
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee may occasionally need to walk within an office setting. Must have the ability to lift 10 pounds frequently and up to 30 pounds occasionally.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet. Occasional exposure to outside weather conditions.
ServiceSource is committed to hiring and retaining a diverse workforce and building an inclusive workplace. We are an Equal Opportunity and Affirmative Action Employer, making employment decisions without regard to a person’s race, color, religion, sex (including pregnancy, sexual orientation, gender identity and transgender status), national origin, age (40 or older), veteran status, disability, or any other protected class. We are an E-Verify Employer and a drug-free workplace. Pre-employment background checks are required for all employment positions.
PAY TRANSPARENCY POLICY STATEMENT:
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information