Our Ability Jobs

Position Information

NY HELP No

Agency Civil Service, Department of

Title Office Assistant 3 (Human Resources)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 14

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $55,005.00 to $68,805.00 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Agency Bldg 1, Empire State Plaza

City Albany

State NY

Zip Code 12239

Job Specifics

Duties Description

The Office of Human Resources and Administrative Planning oversees all staffing and personnel transactions, including recruitment efforts. As the Department carries out key initiatives to transform the way services are delivered to partner agencies and to the public, this position will play an important role in ensuring the success of these modernization efforts.The Office Assistant 3 (Human Resources) duties will include a wide range of personnel functions including, but not limited to:

•Post vacancy notices for recruitments, monitor/file applications and correspond with candidates on additional information needed. Send non-selected letters to applicants.

•Post vacancy notices for recruitments, monitor/file applications and correspond with candidates on additional information needed. Send non-selected letters to applicants.

•Canvass Eligible lists, when needed.

•Communicate effectively via the telephone, in writing and/or in person with a variety of customers including agency employees and external candidates.

•Proofread and edit Human Resources (HR) or Labor Relations (LR) documents as needed.

•Administer new employee orientation and track/monitor new employee onboarding documentation.

•Maintain the Department of Civil Service (DCS) Telecommuting Program including the Telecommuting Appeals function.

•Process personnel transactions in the Human Capital Management system (HCM).

•Maintain and manage the maintenance of a variety of personnel office records, including but not limited to personal history files, classification folders, and recruitment folders.

•Perform supervisory duties including but not limited to assigning work to staff and assure necessary coverage for assignments and office.

•Other duties and special projects as assigned.

Minimum Qualifications

REASSIGNMENT QUALIFICATIONS:Current Department of Civil Service employees with one year of permanent, contingent permanent, or 55 B/C service as an Office Assistant 3 (Human Resources) if less than one year, you must be currently reachable on the Office Assistant 3 (Human Resources) eligible list for the Albany location if one exists.COMPETITIVE QUALIFICATIONS:You must be reachable on the current eligible list or eligible for transfer.70.1 TRANSFER QUALIFICATIONS:One year of permanent, contingent permanent, or 55 B/C service in a title eligible for transfer and determined to be similar by Civil Service.For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.PREFERRED QUALIFICATIONS:

•Human Capital Management (HCM), Eligible List Management System (ELMS), and previous or current experience working in Human Resources.

•Order, track, add and remove access for DCS employee ID badges.

•Pull reports and perform actions for various Business Service Center (BSC) related reporting/inquiries.

•Ensure all HR systems/information matches and make updates as needed.

Additional Comments

#TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package.The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity.Among its duties, the Department:

•Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests.

•Administers the New York State Health Insurance Program (https://www.cs.ny.gov/nyship/), one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives.

•Assists municipal agencies with civil service administration of more than 360,000 local government employees.

•Oversees the Governor's Program to Hire Individuals and Veterans with Disabilities (https://www.cs.ny.gov/rp55/) to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program. (https://nysinternships.cs.ny.gov/nnyl/)NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines.The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to YourFutureBeginsHere@cs.ny.gov

How To Apply

Name Caroline Bearor

Telephone 518-473-4306

Fax

Email Address YourFutureBeginsHere@cs.ny.gov

Address

Street Empire State Plaza, Agency Building 1 Office of Human Resources and Administrative Planning

City Albany

State NY

Zip Code 12239

If you are interested and meet the minimum qualifications above, email your cover letter, and resume to YourFutureBeginsHere@cs.ny.gov. Please include the Title and Vacancy ID# you are applying for in the subject line of your email.